Administrative Assistant: Archives and Museum (N000092) Re-advertisement
Position summary
About our company
Introduction
Job description
- Supporting the digitisation and digitalisation of archival records currently held in storage, including preparation, scanning, and quality checking.
- Maintaining the Archives online storage areas to manage digital records. Upload digital records to archive software for research and disaster recovery purposes.
- Create and manage inventory of all records in storage and all digital records.
- Maintaining the overall tidiness and organisation of all archival storage areas, in collaboration with Cleaning Services.
- Monitoring the physical storage areas daily, including patrolling inside and outside the building to identify and report risks such as pests, dust, poor lighting, water leaks, or any emergencies.
- In collaboration with the Archivist, assists clients (researchers, staff, and students) by providing guidance and support with information requests.
- Responsible for adhering to protocols and rules. This includes active participation in fire evacuation drills, bomb threat procedures and ensuring safety measures are followed within the department.
Minimum requirements
- Grade 12 (NQF Level 4).
- A minimum of 2 years’ experience in Archive records administration.
- Certificate in Archival Sciences, Records Management, Information Sciences.
- A minimum of 1 year experience in Basic/ General records management.
- A minimum of 1 year experience in Basic/ General knowledge of working with archival records.
- Basic reading and writing skills
- Basic computer literacy – email application and MS Word/Excel, Cloud storage
- Basic organisation capabilities
- Client service orientated
- Good communication skills
- Correct and neat
- Organising skills
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Nakedi Ramoshaba, Tel: 018 299 1250
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Jacoline Jansen van Vuuren, Tel: 018 299 4086
CLOSING DATE: 08 April 2026
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.