Administrative Assistant (V000380)
Listing reference: nwu_004083
Listing status: Under Review
Apply by: 18 February 2026
Position summary
Industry: Education & Training
Job category: Hospitality and Catering
Location: Vanderbijlpark
Contract: Permanent
Remuneration: Market Related
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (VANDERBIJLPARK CAMPUS) |DIVISION: BUSINESS ENTERPRISE DEVELOPMENT: RESIDENCE AND CATERING SERVICES | POSITION NUMBER: V000380 VACANCY: ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P13
EMPLOYMENT TYPE: PERMANENT APPOINTMENT
PURPOSE OF THE POSITION
To ensure residences are well maintained through proper cleaning, cost effective maintenance of residence building and acceptance hygiene and create conducive study environment and habitable space for residence students.
Job description
JOB DESCRIPTION
KEY RESPONSIBILITIES:
KEY RESPONSIBILITIES:
Front desk operations
- Greet residents, guests, and visitors in a friendly and professional manner.
- Answer incoming calls, take messages, and redirect calls as necessary.
- Respond to inquiries and provide information about residence facilities, services, and policies
- Manage incoming and outgoing mail and packages.
Residence and staff support
- Assist residents with inquiries, requests, and concerns, ensuring prompt and satisfactory resolution.
- Provide support the senior admin assistants and residence officers.
Administrative support
- Perform general clerical duties, including photocopying, scanning, and filing documents.
- Assist with administrative tasks such as data entry, scheduling appointments, and maintaining records.
- Prepare correspondence, memos, and reports as required.
- Assist with special projects and events as assigned.
- Manage the Head of Residence services schedule, appointments, and correspondence.
- Provide administrative support to the office of the Head of Residence
Meeting Coordination
- Coordinate and schedule meetings, conferences, and travel arrangements.
- Prepare meeting agendas, take minutes, and distribute relevant materials.
- Arrange facilities, equipment, and catering for meetings as required.
Event coordination
- Plan and organize residence events, such as social gatherings, workshops, and orientation sessions.
- Coordinate event logistics, including venue booking, catering, and audiovisual requirements.
- Communicate event details to stakeholders and ensure participation
Minimum requirements
MINIMUM REQUIREMENTS:
• Grade 12 (NQF level 4).
• A minimum of (two) 2 years’ administration experience.
• A minimum of (two) 2 years’ experience in a university residence environment.
• A minimum of (two) 2 years driving experience (With a valid driving license)
• Grade 12 (NQF level 4).
• A minimum of (two) 2 years’ administration experience.
• A minimum of (two) 2 years’ experience in a university residence environment.
• A minimum of (two) 2 years driving experience (With a valid driving license)
RECOMMENDATIONS
• Degree or Diploma
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
• Computer skills
• Analytical skills
• Critical and problem solving
BEHAVIORAL COMPETENCIES
• Interpersonal skills
• Interpersonal skills
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Lungile Masango on 016 910 3050
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Moratuwa Motsemme on 018 299 4958
CLOSING DATE: 18 February 2026
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: Applications must be submitted online through the official NWU vacancy website. Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
It all starts here ®
It all starts here ®