ADMINISTRATIVE ASSISTANT (P001676)
Listing reference: nwu_001445
Listing status: Closed
Apply by: 28 February 2023
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: FINANCE AND FACILITIES
POSITION NUMBER: P001676
VACANCY: ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P13
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION
The role of the Administrative Assistant is essential for effective operations in the office of the Project Manager PC RCS, to see that suppliers operates in accordance with NWU requirements, policies, guidelines, tenders, and procedures. Processing payments for completed maintenance work orders, purchasing material and equipment, handling enquiries with regards to status of maintenance requests and reporting to deviations to Project Manager.
Job description
Handling of interdepartmental work orders
• Route and re-send work orders to contractor as requested.
Purchase and stock orders
• Request quotations and create purchase- and stock orders for Project Manager and Technical assistant.
Financial
• Check invoices for correctness, see that it is in accordance with maintenance contract prices tendered, falls within department operating procedures,
and that labor hours and material claims are correct priced.
• Request invoice corrections of invoices when required.
• Capture invoices and finalize payments on KFS.
• Keep summary of payments.
• Handling enquiries with regards to outstanding payments of invoices.
Service desk
• Assistance provided to log work orders.
• Handle enquiries with regards to status of work orders.
Ad hoc
• General liaison between Maintenance Manager, Department & Contractors.
• Office administration.
Personal development
• Developing one's own person by attending appropriate courses
Minimum requirements
• National Senior Certificate – with Maths and Accounting or an equivalent qualification.
• Good interpersonal relations.
• A good client-service orientation.
• Minimum of 1 – 2 years relevant experience in a similar field.
ADDED ADVANTAGE:
• Financial experience.
KEY FUNCTIONAL & TECHNICAL COMPETENCIES:
• Computer skills in Microsoft Word, Excel, PowerPoint, e-mails, and Internet.
• Proven knowledge of general financial principles.
• Strong organizational and time-management skills.
• Attention to detail.
• The ability to function under pressure in a fast-paced environment.
• The ability to work independently and as part of a team.
• Good interpersonal relations, with the ability to liaise in a professional and helpful manner across a diverse spectrum of stakeholders.
• Demonstration of language proficiency to function optimally in the various functionally multilingual environments of the NWU.
KEY BEHAVIOURAL COMPETENCIES:
• Ethical, Numeracy, Accurate
• Good communication, Problem-solving,
• Time management, Teamwork
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO:
· MR RG ROBERTS, TEL. 27 (18) 299 1115 or greg.roberts@nwu.ac.za
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO:
· MS DORAH NTLWANA at Dorah.Ntlwana@nwu.ac.za
· KGANYA MBOTSANE at kganya.mbotsane.nwu.ac.za
CLOSING DATE: 15 February 2023
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.