Senior Administrative Assistant P000674
Listing reference: nwu_001469
Listing status: Under Review
Apply by: 3 March 2023
Position summary
Industry: Other Sectors & Industries
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY: POTCHEFSTROOM CAMPUS
FACULTY / DIVISION: FACULTY OF NATURAL SCIENCES AND AGRICULTURAL SCIENCES
SCHOOL OF PHYSICAL AND CHEMICAL SCIENCES
POSITION NUMBER: P000674
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P12
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION
To provide professional administrative duties and support to the School of Physical and Chemical Sciences and the Chemistry Subject Group
Job description
KEY RESPONSIBILITIES:
1. Financial administration
Perform financial administration (payments, budgeting, etc., employing the KFS system) for the School of Physical and Chemical Sciences and the subject group of Chemistry, as well as for specified projects (in the absence of an Officer: Finance).
2. General administration and correspondence
Responsible for general clerical/administrative tasks, including but not limited to:
· Operate office machines, such as printing/photocopier/ scanners/facsimile machines, voice mail systems, and personal computers;
· Type/edit, format and proofread correspondence and other documents, from notes or, using a computer.
· Compute, record, and proofread data and other information, such as records or reports.
· Handle general enquiries from staff, students and public and receive visitors.
3. Filing/Records Management
· Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
· Compile, copy, sort, and file records of office activities, business transactions, and other activities according to prescribed records management system.
· Review files, records, and other documents to obtain information to respond to requests.
· Assisting academics in the submission of module marks onto the VSS system
4. Secretarial duties
· Schedule specific meetings and ensure attendance of key role players at meetings & other communication forums (in the absence of a Secretary).
· Maintain work schedules, manage calendars and arrange appointments.
· Make travel arrangements such as bookings and claims.
· Handle general enquiries from staff, students and public and receive visitors.
5. Logistics
Perform procurement tasks as required, including physical office logistics, arrangement of accommodation during campus visits of school staff, organisation of equipment for meetings & arranging functions, etc.
6. Ad hoc
Perform ad hoc administrative tasks as assigned by superior for general functioning of the school and subject group.
KEY FUNCTIONAL / TECHNICAL COMPETENCIES:
· Excellent computer skills; experienced in using Word, Powerpoint, Excel, Outlook
· Proficient with the Kuali Financial System (KFS).
· Excellent problem-solving skills
· Demonstrate language proficiency to function optimally in the multilingual environment of the NWU
KEY BEHAVIOURAL COMPETENCIES:
· Highly motivated and friendly
· Team-player and reliable
· Excellent communication skills
· Willing to go the extra mile
· Being proactive in tackling tasks
Minimum requirements
· A diploma or advanced certificate in administration
· 3 – 5 years’ general administration experience
· 3 – 5 years’ financial administration experience
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Prof Cobus Kriek – 018 299 2345
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Mpumi Mqina – 018 285 2009
CLOSING DATE: 3 March 2023
PLANNED COMMENCEMENT OF DUTIES: 1 May 2023
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.