North West University | View - ADMINISTRATIVE OFFICER (P002623)

ADMINISTRATIVE OFFICER (P002623) - External

Listing reference: nwu_001483

Listing status: Closed

Apply by: 27 February 2023

Position summary

Industry: Education & Training

Job category: System Administration / Management

Location: Potchefstroom

Contract: Permanent

Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

About our company

NWU

Introduction

INTRODUCTION NORTH-WEST UNIVERSITY (POTCHEFSTROOM) FACULTY OF HEALTH SCIENCES CENTRE OF EXCELLENCE FOR PHARMACEUTICAL SCIENCES (PHARMACEN™) POSITION NAME: ADMINISTRATIVE OFFICER PURPOSE OF THE POSITION The appointment of an Administrative officer to manage the secretarial and administrative side of the Director of the Research Entity’s office (Pharmacen™) to establish a professional and highly effective environment. Managing an effective communication channel, updating daily calendar, scheduling appointments, interviews and meetings. Assist with layout of executive summaries and presentations, manage and maintain the Research Entity’s official website, do data management and plan and co-ordinate events, as well as manage the planning and co-ordination of the annual Orientation Programme for postgraduate students. POSITION NUMBER: P002623 PEROMNES: 11

Job description

JOB SPECIFICATIONS

· Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, office procedures and terminology.

· Knowledge and skills with regard to the use of specific office software programs.

· Knowledge of principles for providing customer and personal services.

· Knowledge of the structure and content of the appropriate language, including the meaning and spelling of words, rules of composition and grammar.

· Utilise proper grammar, punctuation, spelling and correct arrangement of information.

· Utilise various software programs for word processing, spreads sheets and presentations.

· Perform basic mathematical operation with accuracy.

· Communication skills.

· Time-management and organisational skills.

· Ability to prioritise on-going administrative tasks and manage own time well.

Recommendations:

· Formal training in MS Office (Word, Excel, PowerPoint), Internet, InfoEd and Kuali are recommended.

Responsibilities:

· General office administration

· General communication administration

· Financial administration

· Postgraduate student administration

· Postdoctoral fellowship administration

· Research output information administration

· Human resources management and training

· Project and event management

Minimum requirements

· Grade 12, Secretarial Diploma/Degree

· 5 Years of experience in secretarial and administrative functions in general office and meeting administration, organisation and management, including record management.

· Community engagement and project management experience.

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO:

· Prof Lesetja Legoabe, 018 299 2182

ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO:

·

· KGANYA MBOTSANE at kganya.mbotsane.nwu.ac.za

CLOSING DATE: 27 February 2023

PLANNED COMMENCEMENT OF DUTIES: As soon as possible