Administrative Assistant TB00074 x2
Listing reference: nwu_001429
Listing status: Closed
Apply by: 13 February 2023
Position summary
Industry: Education & Training
Job category: Archives and Documentation
Contract: Temporary
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
REGISTRAR- HIGHER DEGREES ADMINISTRATION
POSITION NUMBER: TB00074
VACANCY: ADMINISTRATIVE ASSISTANT X2
PEROMNES GRADE: P13
EMPLOYMENT TYPE: TEMPORARY APPOINTMENT (SIX MONTHS)
Job description
PURPOSE OF THE POSITION
To ensure the transfer of all relevant documents per student folder to VSS from the M drive. To sort files according to the file plan for disposal. To work according to a fixed procedure and against checklists to ensure the correctness and completeness of records against deadlines and checklists.
JOB DESCRIPTION
KEY RESPONSIBILITIES:
General tasks
- To ensure the transfer of all relevant documents from the M drive to VSS from the M drive, supported by checklists and subjected to deadlines
The document transfer and disposal processes
- To sort files according to required activity as per the guidance of the project leader.
- To ensure tasks are completed per schedule to reach the deadline of this project.
- To work according to a fixed procedure and against checklists to ensure the correctness and completeness of records
- To work diligently and accurately guided by individual checklists per student file on VSS.
Ad hoc tasks
- As delegated by Coordinators or management of SALA
Minimum requirements
MINIMUM REQUIREMENTS:
- Grade 12 (NQF 4)
- A minimum of 1 year of administrative experience
- An advanced level of computer literacy
- Knowledge of filing of records, scanning and electronic processing of information
- Knowledge of general office and administrative tasks
ADDED ADVANTAGE:
- Degree or Diploma (NQF 6/7)
- Appropriate knowledge of processes for M and PhD degrees students’ administration
- Appropriate knowledge of the NWU systems
- Additional experience in managing electronic information and files
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Ability to plan, organise and prioritize daily tasks and keep to deadlines
- Knowledge of NWU systems such as VSS, Outlook, and Microsoft office software.
- Ability to deal with work pressure, work on a system and follow prescribed procedures
- Ability to concentrate even when doing repetitive work
- Appropriate knowledge of general office and administrative tasks.
KEY BEHAVIOURAL COMPETENCIES:
- Ability to work accurately, capture data correctly and work at a good pace.
- Ability to stay calm and professional.
- Ability to manage time effectively
- Ability to function in a team
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Marietjie Ackermann 018 299 4043
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Melissa Freeman 018 299 4813
CLOSING DATE: 13 February 2023
PLANNED COMMENCEMENT OF DUTIES: 01 March 2023
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.