SENIOR ADMINISTRATION ASSISTANT (P001730)
Listing reference: nwu_001443
Listing status: Under Review
Apply by: 28 February 2023
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: FINANCE AND FACILITIES
POSITION NUMBER: P001730
VACANCY: SENIOR ADMINISTRATION ASSISTANT
PEROMNES GRADE: P12
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION
The role of the Senior Administrative Assistant is essential for effective operation in the office of the Manager PC RCS. Preparing and processing documents, answering calls and correspondence, maintaining web pages and Quality Manual, arranging schedules, meetings and events, confirming appointments, minute taking and helping staff were needed.
Job description
Secretarial duties
• Provide full administration support to the Managers office.
• Plan meetings and take detailed minutes.
• Answer phone calls, provide information to callers or connect callers to appropriate people.
• Schedule appointments and update calendar
• Make travel arrangements and reservations.
• Greet and provide general support to visitors.
• Booking conferences.
Office administration
• Compose and type regular correspondence, like invitations and informative information.
• Maintain a filing system.
• Create spreadsheets and presentations.
• Keep updates of NWU and department policies.
• Arrange staff meetings
• Preparing documents.
Financial
• Handling of any financial matters in the office.
• KFS, Service Billings, quotes, and Disbursement vouchers.
• Processing departmental of invoices.
Occupational Health and Safety (OHS)
• Administrative duties, preparation of Minutes and Agendas quarterly.
• Liaise with OHS Officer for the Department.
Web page
• Administration
• Update of changes in workforce or upload of contents as supplied.
Minimum requirements
• National Senior Certificate.
• Good interpersonal relations.
• Minimum of 1 – 2 years relevant experience in a similar field.
ADDED ADVANTAGE
• A good client-service orientation.
KEY FUNCTIONAL & TECHNICAL COMPETENCIES:
• Computer skills in Microsoft Word, Excel, PowerPoint, e-mails, and Internet.
• Good organization, administration, and financial skills.
• Good communication (verbal and written skills) English and Afrikaans.
• Good working experience under stress.
• Minute taking (typing and distribution of Minutes and Agendas).
• Organizational skills to manage office space and time, as you will collaborate with clients and colleagues in a fast-paced environment.
• Strong organizational and time-management skills.
KEY BEHAVIOURAL COMPETENCIES:
• People relationships, liaise internally and externally with students, clients, and staff members.
• Attention to detail and problem-solving.
• Teamwork.
• Creativity and Innovation
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
TO APPLY:
· PLEASE VISIT OUR WEBSITE AT www.nwu.ac.za/vacancies
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO:
· MR RG ROBERTS, TEL. 27 (18) 299 1115 or greg.roberts@nwu.ac.za
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO:
· MS DORAH NTLWANA at Dorah.Ntlwana@nwu.ac.za
· KGANYA MBOTSANE at kganya.mbotsane.nwu.ac.za
CLOSING DATE: 15 February 2023
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.