ADMINISTRATIVE ASSISTANT V000387
Listing reference: nwu_004445
Listing status: Online
Apply by: 24 June 2026
Position summary
Industry: Food & Beverages
Job category: Kitchen Staff
Location: Vanderbijlpark
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (VANDERBIJLPARK CAMPUS) |
DEPARTMENT: VC RCS FOOD & BEVERAGE SERVICES
POSITION NUMBER: V000387
VACANCY: ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P13
EMPLOYMENT TYPE: PERMANENT APPOINTMENT
Job description
PURPOSE OF THE POSITION
The Administrative Assistant is responsible for monitoring and supervision of food & beverage operations. This includes food preparation supervision and the coordination of functions and events at NWU.
The Administrative Assistant is responsible for monitoring and supervision of food & beverage operations. This includes food preparation supervision and the coordination of functions and events at NWU.
JOB DESCRIPTION
KEY RESPONSIBILITIES:
KEY RESPONSIBILITIES:
Functions and events coordination
- Process functions and events bookings from internal & external clients.
- Coordinate venue bookings, décor and catering for booked events.
- Prepare function sheets and running orders for the events and food production teams.
- Supervise venue set ups and breakdown after events.
- Organize extra manpower as per function requirements through contracted staff.
- Lead the functions team at every event making sure that set-ups, food served and décor are as per client’s requirements.
Food Quality and stock control
- Responsible for timeous stock procurement, stock control and storage management.
- Ensure proper food temperature monitoring and maintenance during events.
- Implement and monitor effective portion control.
- Ensure excellent food quality daily before service
- Ensure effective wastage control from production to service.
- Conduct monthly stock takes for the functions and events stock and operating equipment (OE).
Financial Administration
- Ensure timeous processing of internal transfers for all internal events on KFS
- Maintenance of proper record keeping for functions and events business
- Daily cash up supervision in the food service areas
- Ensuring that all clients pay before the event and that finance verifies all payments done for events
- Perform periodic reconciliations on bookings and revenue from functions and events
- Monitor and maintain food cost within stipulated percentages for business sustainability
Supervision of staff
- Effective supervision of staff in the allocated food service areas.
- Impartial rostering of staff in the allocated food service areas.
- Handling staff conflict, discipline matters and staff motivation in the allocated food service areas.
- Coordinating staff training for skills development.
Occupational Health and Safety
- Monitor adherence to all occupational health and safety regulations and procedures.
- Attending to injury on duty cases (IOD) in the allocated food service areas.
- Monitor and implement food safety procedures.
- Ensure that the food service areas operate in accordance with prescribed hygiene standard.
Minimum requirements
- Grade 12 (NQF Level 4).
- A minimum of two (2) years’ experience working in food and beverage service.
- A valid driver`s license (code EB).
ADDED ADVANTAGES:
- Experience in Food Service Supervision.
- A qualification in hospitality/ food & beverage management.
- Experience in events coordination.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Knowledge of large-scale food and beverage operations.
- Knowledge of stock control and quality control.
- Knowledge of occupational health and safety regulations and procedures.
- Knowledge of food safety compliance and related legislation
- Knowledge of personnel management and ensuring workplace discipline.
- Knowledge of a point-of-sale payment system.
KEY BEHAVIOURAL COMPETENCIES:
- The ability to work under pressure and solve problems.
- Must be able to work shifts, weekends and public holidays
- The ability to work as part of a team and apply good time management.
- The ability to do physical work.
- Good communication skills, be client- service orientated and the ability to liaise with colleagues and suppliers.
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Nokwanda Magudulela on 016 910 3078
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Moratuwa Motsemme on 018 299 4958
CLOSING DATE: 24 June 2026
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Moratuwa Motsemme on 018 299 4958
CLOSING DATE: 24 June 2026
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website. Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan. The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months of the closing date of this advertisement, please accept that your application was unsuccessful.
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