SENIOR ADMINISTRATIVE ASSISTANT N000322 - Copy
Listing reference: nwu_001448
Listing status: Under Review
Apply by: 15 February 2023
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Potchefstroom
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY OF EDUCATION
POSITION NUMBER: N000322
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: 12
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION
To render administrative assistance to the Research Unit Self-Directed Learning.
Job description
KEY RESPONSIBILITIES:
1. ADMINISTRATION
- Responsible for meeting administration and documentation of SDL Exco, strategic planning, and annual meetings (Agendas, minutes, and task lists); Record keeping and management (All Unit documentation, personalia, membership list, minutes)
2. COMMUNICATION AND LIASON WITH STAKEHOLDERS
- Scheduling and organising meetings, discourses, workshops, retreats, and colloquiums.
- Communication with presenters, guests, new members, and researchers.
- Announcements in the Unit
3. MARKETING AND CONFERENCE ORGANISATION
- Website development and social media footprint of the Unit.
- Compile brochures, pamphlets, posters, banners, and other marketing materials.
- Responsible for news from the Unit in the Feel-Good Friday Faculty news.
- Support for the local organising committee of the annual SDL conference (Web registration and communication).
4. COMPILE ANNUAL REPORT
- Gathering documentation from different stakeholders.
Minimum requirements
MINIMUM REQUIREMENTS:
- Post-matric diploma or advanced certificate on at least NQF level 6 in Administration/web design / social media development.
- 2 Years’ experience in the use of computer software (MS Office) and web design in higher education.
- 2 Years’ experience in taking of minutes, compiling reports and minute keeping in higher education.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Compiling reports and minute keeping in higher education.
- Knowledge of meeting procedures.
- Be able to f unction in a multilingual environment (speak and write).
- Ability to develop and maintain websites and social media platforms.
KEY BEHAVIOURAL COMPETENCIES:
- Good communication skills.
- Good people skills and client service orientation.
- Ability to work independently.
- Good time management.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Prof Elsa Mentz at 018 299 4780
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.