Maintenance Coordinator (V000233) Re-advertisement
Listing reference: nwu_004388
Listing status: Under Review
Apply by: 9 June 2026
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Vanderbijlpark
Contract: Permanent
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (VANDERBIJLPARK CAMPUS) |DIVISION: CAMPUS CHIEF DIRECTOR: VC MAINTENANCE AND FACILITIES SERVICES | POSITION NUMBER: V000233 | VACANCY: MAINTENANCE COORDINATOR | PEROMNES GRADE: P10 | EMPLOYMENT TYPE: PERMANENT APPOINTMENT
Applicants who previously applied are not required to re-submit their applications.
Job description
PURPOSE OF THE POSITION
Responsible for work management, coordination and completion sign off (Inspection, planning and scheduling of work) and all services within facilities maintenance or construction responsibilities, management of service contracts including contract management and execution in line with procured service standards.
KEY RESPONSIBILITIES:
Work management and scheduling
- Inspecting, assessing, and assigning approved work and services to service providers, ensure that service providers/contracts /internal staff execute work correctly, timely and according to the required standards or service levels.
- Implement, utilize and update IWMS System to plan and execute work procedures (Planned or Scheduled maintenance programs).
- Managing the Work packages or work orders throughout all the statuses and project/contract phases.
- Emergency work management and scheduling of the work and informing all stakeholders.
Work Inspection and Planning
- Identify and report on all defects and non – compliance in the approved specification or contract deliverables/IWMS system and generating default lists either by means of generating Work orders daily or submitting site instructions for correction.
- Record all deferred maintenance items and report to Maintenance Planner. Execute Basic Condition Assessments as per Condition Assessment Plans.
Contract Management and Administration
- Ensure that all maintenance work orders are completed within the conditions of Contract, specifications, quality standards, safety compliance and according to contract rates, apply corrective measures.
- Adjust and maintain contracts specification to ensure quality of service. Ensure compliance with all mandatory requirements.
Stakeholder Management
- Maintain good communication with all stakeholders, develop and create the process of engaging with all stakeholders and feedback process (staff, students, and Service Providers).
- Provide and plan work for service contractors to have access to areas where work needs to be carried out. Engage stakeholders and create awareness procedures (to inform occupants or users in advance, if access is required in advance to perform work).
Budget management (Cost efficiency and effectiveness)
- Check and manage activities; repair and maintenance work are carried out to acceptable levels and standards. Timely completion of work and cost effectiveness.
Procurement
- Facilitates the process of procuring services as and when required by obtaining quotations following Procurement Policy and prescripts of NWU. Assigning work to Service contracts and making sure that work and costs complies with contract requirements as per specifications.
Implement safe working environment
- Responsible for assigning work, for safety implementation and that work is carried out in accordance with OHS standards and legal safety requirements enforce safety management procedures for all service contracts and working as per safety management.
Minimum requirements
- An Advanced Diploma/ degree (NQF level 7) in the Built Environment or any related area of specialisation.
- A minimum of (three) 3 years’ operational experience with technical expertise or knowledge related to the Building Trades environment.
ADDED ADVANTAGES:
- Accreditation or a professional qualification in project management.
- Accreditation or a professional qualification with relevant professional bodies SAFMA, ECSA etc.
- A certificate (NQF level 4) in Technical / Project Management or any related area of specialisation.
- A minimum of (three) 3 years supervisory experience/ qualified artisan.
- A minimum of (three) 3 years’ experience in contract management.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Managing of service level agreements of Service Contracts.
- Formal written Communication skills.
- Knowledge of Facilities Management.
- System Computer Literacy: MS Excel.
- Advanced Knowledge of building Quality standards and regulations.
- Knowledge of OHS act.
- Ability to interpret building drawings.
- Knowledge of safe working practices.
BEHAVIORAL COMPETENCIES:
- Enthusiastic team player with positive social and interpersonal skills.
- Proactive and innovative technical problem solver.
- Able to operate without full-time supervision.
- Control oriented person.
- Customer centric OR customer – orientated person.
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Vincent Rababalela at Vincent.Rababalela@nwu.ac.za or (016) 910 3142
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Moratuwa Motsemme (018) 299 4958
CLOSING DATE: 9 June 2026
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: Applications must be submitted online through the official NWU vacancy website. Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
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