Administrative Officer M000531
Listing reference: nwu_001530
Listing status: Closed
Apply by: 17 March 2023
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Mmabatho
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (MAHIKENG CAMPUS)
FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES
SCHOOL OF ECONOMIC SCIENCES
POSITION NUMBER: M000531
VACANCY: ADMINISTRATIVE OFFICER
PEROMNES: 11
EMPLOYMENT TYPE: PERMANENT
Job description
PURPOSE OF THE POSITION
Provides key support for the School of Economic Sciences in the Faculty of Economic and Management Sciences, by either performing a wide variety of administrative functions or performing one or more administrative functions in greater depth.
KEY RESPONSIBILITIES:
System and administrative support:
- Responsible for administering one or more systems or part of a major system, such as research administration, staff records maintenance or one or more financial subsystems.
- Responsible for data collection, formatting, and report compilation.
- Resolve administrative problems by coordinating preparation of reports, analysing data, and identifying solutions.
- Distribute documentation to school/faculty/organisation unit and other relevant people.
- Support the Deputy Director of the School of Economic Sciences in the design and maintenance of a file structure according to the formal record management policies.
- Suggest improved administrative practices and transfer knowledge to administrative staff within the School of Economic Sciences.
- Responsible for administering annual planning of the department.
- Resolves problems/discrepancies and communicate with a variety of administrative and professional employees within and outside the university.
- Set up and prepare reports, including taking of meeting minutes as required.
- Is expected to come up with suggestions on improved practices
Report compilation:
- Handle general enquiries from staff, students and public and receive visitors.
- Schedule all meetings and ensure attendance of key role players at meetings & other communication forums (in the absence of a secretary).
- Make travel arrangements such as bookings and claims.
- Maintain work schedules, manage calendars, and arrange appointments.
Financial administration:
- Provide input to department budget, regarding improved efficiency and cost savings.
- Perform financial administration for the School of Economic Sciences as well as for specified projects.
Logistics:
- Perform procurement tasks as required for successful functioning of the school including physical office administration, arrangement of accommodation during campus visits of school staff, organisation of equipment for meetings & functions, etc.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Ad hoc task:
- Perform ad hoc administrative tasks as assigned by superior for general functioning of the school/faculty/organization unit.
Minimum requirements
- Grade 12 is essential.
- A Diploma or Advanced Certificate in Administration (NQF level 6) is essential.
- A minimum of three (3) years’ experience in administration is essential.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Computer skills and knowledge of relevant office administration software such as MS Office Suite, Outlook, etc.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Principles and processes for providing customer and personal services, including customer needs assessment and appropriate response.
- Knowledge of applicable systems: Student system, financial system, etc.
- Knowledge of the structure and content of the appropriate language including the meaning and spelling of words, rules of composition, and grammar
KEY BEHAVIOURAL COMPETENCIES:
- Teamwork
- Reliability and dependability
- Resilience and adaptability
- Service orientation
REMUNERATION
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGADING JOB CONTENT MAY BE DIRECTED TO: Prof Dan Metsileng, 018 389 2207
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Mpho Langa, 018 299 2107
CLOSING DATE: 17 March 2023
COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications may only be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of the Employment Equity Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful. Communication will be limited to shortlisted candidates only.