Administrative Assistant N000394 (Re-advertisement)

Listing reference: nwu_003227
Listing status: Under Review
Apply by: 2 December 2024
Position summary
Industry: Education & Training
Job category: Education and Training
Location: Potchefstroom
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS) DIVISION: CORPORATE RELATIONS AND MARKETING DEPARTMENT: MARKETING AND STUDENT RECRUITMENT POSITION NUMBER: N000394 POSITION: ADMINISTRATIVE ASSISTANT PEROMNES GRADE: P13 EMPLOYMENT TYPE: PERMANENT APPOINTMENT
Job description

PURPOSE OF THE POSITION:

To execute NWU brand stores warehouse stock control measures. The receipt, dispatching and storage of goods and administrative functions.

KEY RESPONSIBILITIES:

Warehousing

  • Know what stock is being delivered at what time and the quantities.
  • Pack and organise warehouse space to ensure efficient use of the available space.
  • Receive all brand store, corporate gifts, wholesale, and retail items.
  • Ensure that all items received are counted, check invoice with order quantity and inform the relevant persons if there are any discrepancies.
  • Correctly and timeously price and security tag all retail stock.
  • Package, separate and despatch orders. 
  • Assist in delivery of stock to clients.
  • Ensure that warehouses are kept neat and tidy.
  • Implement stock control measures together with the project coordinator in the warehouses.
  • Create stock transfers for divisions.
  • Do monthly stock take of all the warehouse stock.
  • Weekly collecting stock orders from the Wholesale team.

Administration

  • Manage all requisitions placed in the brand stores, as well as the distribution of the stock to the outlets.
  • Tracking and transportation of orders, to ensure that stock is at the stores and/or delivered in time.
  • Updating of Monday.com on a daily basis.
  • Responsible for the monthly stock takes in the warehouse, once a month ensuring that the stock balances with the reconned stock on the QMuzik system.

Ad hoc

  • Assist with erecting and of pop-up shops and moving of stock between the brand shops.

Minimum requirements

  • Grade 12 (NQF Level 4).
  • A minimum of one (1) year logistics experience.

RECOMMENDATION / ADDED ADVANTAGE: 

  • A minimum of one (1) year retail experience.

KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:

  • Computer Literacy. 
  • Interpersonal skills. 
  • A valid driver’s license.

BEHAVIOURAL COMPETENCIES:

  • Adaptable skills.

REMUNERATION:

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines. 

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Shamsher Shah on 018 299 2748

ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Goitsemang Ntsoelengoe on 0182992752

CLOSING DATE: 2 December 2024

PLANNED COMMENCEMENT OF DUTIES: As soon as possible

Kindly take note: applications must be submitted online through the official nwu vacancy website.

Incomplete applications and those submitted through any other platform will not be considered.

The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.

The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.

If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful. 

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