Senior Administrative Assistant TB00074
Listing reference: nwu_001428
Listing status: Closed
Apply by: 13 February 2023
Position summary
Industry: Education & Training
Job category: Office Management
Contract: Temporary
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
REGISTRAR- HIGHER DEGREES ADMINISTRATION
POSITION NUMBER: TB00074
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P12
EMPLOYMENT TYPE: TEMPORARY APPOINTMENT (SIX MONTHS)
Job description
PURPOSE OF THE POSITION
To be responsible for all activities of this project which are: To ensure the transfer of all relevant documents per student folder to VSS from the M drive. To sort files according to the file plan for disposal. To work according to a fixed procedure and against checklists to ensure the correctness and completeness of records against deadlines and checklists. Act as team leader for the project. To ensure correct procedures are followed, deadlines are kept, and reports of progress are submitted regularly to the Section Head of Higher Degree Administration.
JOB DESCRIPTION
KEY RESPONSIBILITIES:
General tasks
- To ensure deadlines are met, reports are submitted to Section head.
- To study and execute the correct procedure to transfer documents to the correct fields on VSS.
The document transfer and disposal processes
- To ensure the transfer of all relevant documents per student file to VSS.
- To sort files according to activity: Disposal, filing as paper-based records, or saving electronically as permanent records or as a record with a disposal date.
- To ensure tasks are completed per schedule to reach the deadline of this project
- To work according to a fixed procedure and against checklists to ensure the correctness and completeness of records
- To file an individual checklist per student file on VSS.
Ad hoc tasks
- As delegated by Coordinators or management of SALA.
Minimum requirements
MINIMUM REQUIREMENTS:
- Grade 12 (NQF 4)
- A minimum of 2 years of administrative experience
- An advanced level of computer literacy
- Knowledge of filing of records, scanning and electronic processing of information
- Knowledge of general office and administrative tasks
- Knowledge of NWU systems, such as VSS
ADDED ADVANTAGE:
- A Degree or Diploma (NQF 7/6)
- Appropriate knowledge of processes in the Higher Degree office and the M drive
- Appropriate knowledge of processes and documents relevant to M and PhD studies
- Additional experience in filing and scanning electronic records.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Ability to plan, organise, keep deadlines and report on the progress of the team.
- Knowledge of NWU systems such as VSS, Outlook, and Microsoft office software.
- Ability to deal with work pressure, work on a system and follow a prescribed procedure
- Ability to work in s team as well as the ability to lead a team.
KEY BEHAVIOURAL COMPETENCIES:
- Ability to capture data correctly and work at a good pace.
- Ability to organise tasks, stay calm and professional.
- Ability to manage time effectively.
- Ability to function in a team.
- Ability to concentrate even when doing repetitive work
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Marietjie Ackermann 018 299 4043
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Melissa Freeman 018 299 4811
CLOSING DATE: 13 February 2023
PLANNED COMMENCEMENT OF DUTIES: 01 March 2023
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.