Administrative Assistant
Listing reference: nwu_000114
Listing status: Closed
Apply by: 16 August 2021
Position summary
Industry: Education & Training
Job category: Administration
Location: Mafikeng - Capital City
Contract: Temporary
Remuneration: Market related
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY
SALA OPERATIONS MAHIKENG CAMPUS-HIGHER DEGREE CAMPUS SUPPORT
VACANCY: HDA PROJECT: ADMINISTRATIVE ASSISTANT
PEROMNES: 13
POSITION NUMBER: Temporary position
FIXED TERM: FOUR MONTH CONTRACT APPOINTMENT WITHOUT BENEFITS
Job description
Purpose of the position:
To assist with records management project in the Higher Degree Administration office. Old documents and paper-based records must be re-located, sorted, documents must be extracted and scanned, filed electronically on shared drives and the disposal of out-dated records. The task will involve manual labour as well as computerised activities. To ensure that that the project is completed according to schedule on all three campuses. Additional tasks in the Higher Degree Administration life cycle tasks regarding the applications process of Masters and Doctoral students will be completed where required.
Responsibilities:
· To assist with the sorting, scanning, electronic filing, and disposal of records of the Higher Degree Administration office according to the NWU File Plan
· To complete tasks on a schedule as per the project plan
· To carry boxes and files to the relevant offices for processing, scanning, and filing
· Report regularly on project tasks and deadlines to Higher Degree Administration Section Head.
Minimum requirements
- Matric/Grade 12 Qualification
- NQF level 6 qualification would be an advantage
· Appropriate knowledge of general office and administrative tasks
· Knowledge of North-West University systems and procedures will be an advantage
· Knowledge of the NWU file plan and storeroom logistics will be an advantage
Job Specification: To assist with the sorting, filing, and scanning of student life cycle documents for M Masters and Doctoral students on the Mahikeng Campus in accordance with the NWU File plan. In addition, assistance with the processing of applications of Masters and Doctoral students of the Mahikeng campus.
Other Competency Requirements:
Functional/Technical Competencies (Knowledge and Skills)
· Ability to plan, organise and prioritize daily tasks.
· Ability to follow a fixed procedure and work on a system
· Ability to work against a schedule and a deadline
· An advanced level of computer literacy and generally used computer systems.
· Ability to perform the physical tasks related to this position
· Appropriate knowledge of English and terminology used in the university environment.
Behavioural Competencies:
· Ability to work at a good pace.
· Diligent and trustworthy.
· Ability to manage time effectively.
· Ability to work in a team
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms ME Ackerman 018 299 4043
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Melissa Freeman 018 389 2149
CLOSING DATE: 16 August 2021
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.