SENIOR ADMINISTRATIVE ASSISTANT P000038_re-advert
Listing reference: nwu_001357
Listing status: Closed
Apply by: 23 January 2023
Position summary
Industry: Other Sectors & Industries
Job category: Admin, Office Support and Services
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: HEALTH SCIENCES
DEPARTMENT: PC QUALITY IN NURSING AND MIDWIFERY (NuMIQ)
POSITION NUMBER: P000038
POSITION: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P12
EMPLOYMENT TYPE: PERMANENT APPOINTMENT
PURPOSE OF THE POSITION:
• The purpose of the Senior Administrative Assistant in the research focus area, NuMIQ – Quality in Nursing and Midwifery, is to provide general administrative, financial and research specific support to the Director, its researchers and postgraduate students
Job description
KEY RESPONSIBILITIES:
1. General office administration:
· Schedule meetings, compile agendas, minutes and reports, records management, venue preparation for events, report facilities maintenance, national and international travel arrangements, visitor arrangements, arrange events and other ad hoc duties such as courier parcels, correspondence and telephone calls
2. Financial administration:
· Purchase orders, receive goods, payment requests, disbursement vouchers, service billings, financial enquiries from staff, postgraduate students and suppliers.
3. Research and postgraduate student lifecycle administration:
· Compile and update databases, capture research outputs, asset management, ethics record keeping, facilitate calibration of research equipment and instruments, postgraduate student progress reports, postgraduate student questionnaires, research codes of conduct, schedule scientific committee meetings, communicate with prospective and current postgraduate students.
4. Website and social media:
· Update and maintain entity website and other social media platforms and placement of event advertisements
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Excellent organisational and time-management skills
· Excellent verbal and written communication skills
· Accurate, complete, and timely handling of financial transactions
· Computer literacy
KEY BEHAVIOURAL COMPETENCIES:
· Organised and detail orientated
· Excellent relationship skills
· Ability to work independently as well as part of a team
· Confidentiality and good judgement: protect sensitive information, anticipate or recognise problems and make sound decisions
· Ability to learn quickly and be receptive to training
Minimum requirements
· Grade 12
· Advanced certificate / Three year diploma in Office management / Secretariat
· Valid driver’s license
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Prof W Lubbe at Welma.Lubbe@nwu.ac.za
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Janine Da Gama at Janine.DaGama@nwu.ac.za
CLOSING DATE: 23 January 2023
PLANNED COMMENCEMENT OF DUTIES: 1 April 2023
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.