TENDER ADMINISTRATOR
Listing reference: nwu_000271
Listing status: Under Review
Apply by: 26 October 2021
Position summary
Industry: Education & Training
Job category: Tenders and Service Information
Location: Potchefstroom
Contract: Permanent
Remuneration: Market-related.
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: FINANCE AND FACILITIES
DEPARTMENT: OFFICE OF THE CHIEF DIRECTOR
POSITION NUMBER: N000072
VACANCY: TENDER ADMINISTRATOR
PEROMNES GRADE: 10
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION
The position is responsible for the administration of tenders throughout the tender value chain (tender planning, tender process and evaluation) and developing and management of the tender master plan of facilities demand plan.
Job description
JOB DESCRIPTION
KEY RESPONSIBILITIES:
1. Demand management, planning, and scheduling
· Compile Facilities demand plans and schedule tenders on the tender master plan for approval.
· Prepare and schedule projects and procurement strategy.
· Create procurement for adverts and ensure their accuracy.
· Provide the necessary information for auditing purposes.
· Organise and manage newspaper publications (local and national).
· Assume responsibility for closed tender procedure invitations to tender.
2. Tender Administration, documentation and arrangement of tender committees
· Preparation of tender committee documentation.
· Ensure tender documentation is aligned with planning and strategy.
· Create a procurement strategy timeline.
· Ensure accuracy of tender documentation.
· Ensure alignment of procurement procedure to governance processes.
· Plan and arrange procurement committee meetings.
· Collaborate with internal audit for registration of tenders in main register.
3. Tender process administration
· Organise dates for tender briefings in line with procurement strategy deadlines.
· Schedule meetings for project team and arrange record briefing, aligned with procurement policy and governance procedures.
· Provide tender briefing procedure to project team.
4. Stakeholder engagements
· Arrange engagement with project teams for project tendering and planning.
· Share tender documentation and documentation committee before tendering.
· Organise all required stakeholders during tendering process.
· Collaborate with various departments in-house and external in order to compile tender documents.
· Collaborate with Internal Audit throughout procurement process.
5. Database management
· Create, manage and maintain NWU tender database.
· Create and build publications for the website.
· Publish tender adverts on NWU website.
· Build automated reservation system.
· Build and create virtual briefings, virtual website. Cloud, etc.
· Publish adverts on other online platforms.
· Load tender documents, drawings, etc, onto the website for prospective tenders.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Thabani Mhlongo on 018 299 2751
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Refiloe Khabo on 018 299 4799
CLOSING DATE: 25 OCTOBER 2021
PLANNED COMMENCEMENT OF DUTIES: 01 JANUARY 2022
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
Minimum requirements
MINIMUM REQUIREMENTS:
· Bachelor’s degree or Advance Diploma or equivalent (NQF7) qualification in procurement management or related field.
· Three (3) years’ operational experience in tender and procurement administration.
ADDED ADVANTAGE & PREFERENCES:
· Three (3) years’ experience in project/construction administration.
· Accreditation with a procurement association.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Knowledge of procurement procedures, implementation, governance, construction processes, etc.
· Excellent computer skills.
· Organisational and Planning skills.
· Excellent goal-driven skills.
· Accuracy skills.
KEY BEHAVIOURAL COMPETENCIES:
· Ability to work under pressure in a deadline-driven environment.
· Ability to act as a professional liaison.
