Committee Coordinator N000622
Listing reference: nwu_001703
Listing status: Closed
Apply by: 22 May 2023
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY: POTCHEFSTROOM CAMPUS
DIVISION: REGISTRAR
DEPARTMENT:CORPOTATE AND INFORMATION GOVERNANCE SERVICES
POSITION NUMBER: N000622
VACANCY: COMMITTEE COORDINATOR
PEROMNES GRADE: P10
EMPLOYMENT TYPE: PERMANENT
Job description
PURPOSE OF THE POSITION
To provide effective meeting administration to various governance, management, statutory and legislative structures at the NWU.
KEY RESPONSIBILITIES:
Committee coordination:
- Pre-meeting administrative tasks
- Agenda compilation
- Meeting preparation tasks
- After meeting tasks
- Compiling of minutes and reports
- Records management
- Committee membership management
- Terms of reference management
OHS compliance
- Under health and safety law, each employee has the duty to take care of their own health and safety and that of others who may be affected by the former’s actions or omissions at work. Therefore, each employee must co-operate with management, OHS officials and colleagues to help everyone meet their legal requirements, whilst upholding and maintaining general occupational health and safety standards and practices.
Ad hoc:
- Responsible to adhere to any tasks as delegated by the Director and the Head Secretariat
Minimum requirements
Minimum Requirements:
- Bachelor’s degree in public administration / Chartered Secretaries Qualification /or applicable to the field of governance (NQF 7)
- 3 years experience in secretariat work and minute taking is essential
- 1 year experience in a university environment is desirable
Functional/Technical Competencies (Knowledge and Skills):
- Computer literacy w.r.t. MS Office, internet and e-mail
- Report and minutes writing skills
- Meeting administration procedures
- Basic corporate governance principles
- Compliance governance principles
- Risk management principles
Behavioural Competencies:
- Excellent communication skill
- Demonstration of language proficiency
- Work effectively in a team
- Apply effective time management skills and prioritise
- Effective planning skills
Remuneration
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Amanda Van der Merwe 018 299 4607
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms. Goitsemang Ntsoelengoe 018 299 2752
CLOSING DATE: 22 May 2023
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
