Project Administrator (N000466)
Position summary
Introduction
Job description
PURPOSE OF THE POSITION
The Project Administrator is the custodian of all project information and implementer of admin processes related to a project. They are responsible for administrative support to the project as indicated in the tasks below. They oversee and execute all administrative related tasks and procedures during the course of a project.
KEY RESPONSIBILITIES:
1. Project Administration
• Administrate projects according to the prescribed contractual requirements for the full stages of a project life cycle including but not limited to: Inform all concerned that the project is activated, appointments, emails, notifications and correspondence as required. Keeping up to date Project Information at hand at all times to tend to queries efficiently.
• Offering general project related support to project team. Letters of appointments, ensure that contracts are signed, keeping record of all site instructions, extension of time, Completion certificates and scheduling appointments as required by project team.
2. Meeting Administration
• Organise and administer meetings. Schedule, prepare agenda minute and distribute. Minutes must be done of high standard.
3. General Office/Team Support
• End user client focus and satisfaction.
• Arrangements Travel & Accommodation.
• Single point responsible for ordering office supplies and goods.
• Arranging post and deliveries.
• Collect report for end user client focus and satisfaction survey.
4. Financial Administration
• Administration and processing of payments according to internal procedures and the NWU's Financial policy.
• Administer transfer of funds between projects and/or Users.
• Administrate the capturing of new Creditors on the Financial System in order to process claims.
• Administer Contractors change of banking details etc.
5. Compliance Liaison
• Verify all project related documentation is in line with Financial Policy/Levels of authorization.
• Ensure compliance of all Project documentation with Financial Policy, Procurement Policy and Level of Authorisation including, but not limited to Contracts, Contract Instructions, approvals, Extension of time etc.
7. Records Management
• Maintain a record management system of all project documentation as per Department process.
Minimum requirements
- Diploma in Administration (NQF level 6) or similar qualification.
- A minimum of three (3) years’ proven experience as a Project Administrator.
- Diploma in Bookkeeping (NQF level 6).
- Project Management.
- Excel training.
KEY FUNCTIONAL/TECHNICAL COMPETENCIES
- Knowledge of construction contracts.
- Microsoft Office - advanced experience mandatory.
- Meeting Administration – advanced experience mandatory.
- Electronic Accounting package experience - Bookkeeping / budgeting.
BEHAVIOURAL COMPETENCIES
- Good time management skills required to enable candidate to work under pressure.
- Able to operate independently within delegated authorities.
- Ability to work with copious amounts of information.
- Able to work simultaneously on several projects and different stages of completion.
REMUNERATION
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGADING JOB CONTENT MAY BE DIRECTED TO: Mr Thapelo Moela on 018 389 9025
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Hawa Joosub on 018 389 9015
CLOSING DATE: 20 February 2025
COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications may only be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of the Employment Equity Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful. Communication will be limited to shortlisted candidates only.
