Project Administrator TBR0044
Listing reference: nwu_001864
Listing status: Under Review
Apply by: 14 July 2023
Position summary
Industry: Education & Training
Job category: Others: Education and Training
Location: Mafikeng - Capital City
Contract: Fixed Term Contract
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY (MAHIKENG CAMPUS)
FACULTY OF HUMANITIES
SCHOOL OF COMMUNICATION - NEMISA-NWU COLAB PROJECT
POSITION NUMBER: TBR0044
VACANCY: PROJECT ADMINISTRATOR
PEROMNES: P12
EMPLOYMENT TYPE: 1-YEAR FIXED-TERM CONTRACT
Job description
PURPOSE OF THE POSITION
Management and accountability of the hosted project from the National Electronic Media Institute of South Africa (NEMISA) to the Faculty of Humanities.
KEY RESPONSIBILITIES:
Management:
- Utilise sound project management methodologies to manage projects assigned to the Incumbent.
- Implement and manage project activities and budget as per contractual agreement.
- Draft project activities, milestones, deliverables and associated budget and performance criteria based on a specified project aims and objects.
- Monitor and record progress made towards achieving project milestones.
- Ensure all project-related documents are appropriately archived in the university’s repository.
- Identify and manage risks timeously to overcome potential hurdles that may impact project delivery time, quality and/or budget.
- Compile necessary projects reports as required and ensure compliance with NEMISA and the university reporting requirements and deadlines.
- Provide support to the Project Support Team for the purpose of carrying out their tasks.
- Adhere to all university policies/ processes/ systems/ guidelines in the course of executing project activities.
- Contribute, from time to time, to the development of new policies processes/ systems/ guidelines that supports more effective and efficient project management and implementation.
Financial Management:
- Utilise sound financial management methodologies to draft, manage and reconcile project budgets.
- Prepare or revise budgets, where required, in line with funder’s and NWU’s budgeting guidelines.
- Adhere to NWU’s and funder’s financial and procurement guidelines/ policies/ processes for budgeting, payments and reporting.
- Prepare internal project budgets in consultation with the NWU financial planning team which correlates to the approved budget submitted to funder.
- Work closely with the NWU financial planner to reconcile the project budget and prepare financial reports, including interest calculations, where required.
- Process project payments and secure and archive all supporting documents (e.g. SLA, Timesheets, invoice, MoU, etc).
- Review and provide monthly project management accounts and raise discrepancies immediately with the NWU Financial Planner.
Stakeholder Management & Communications:
- Effectively communicate and manage relationships with external and internal project stakeholders e.g. funder, project implementation partners and external consultants, etc.
- Identify and facilitate contracting of external service providers as necessary, following appropriate procurement processes as well as monitor delivery and payments.
- Schedule project steering meetings and/or progress meetings with external and internal stakeholders as required, set meeting agenda’s and take meeting notes.
- Liaise with the NEMISA National COLAB Director, operations staff to coordinate activities /solicit input and technical advice.
- Provide regular progress updates to the relevant NWU CoLab portfolios on project activities.
- Ensure operational support required for project implementation is communicated to Operations staff timeously.
Marketing & Knowledge Dissemination:
- Provide suitable content for the NWU CoLab website and social media platforms for knowledge sharing of programmes/project outcomes to internal and external stakeholders.
- Contribute to the NWU CoLab newsletter and encourage project partners to share outputs and success stories, in line with funders’ requirements.
- Identify other avenues of disseminating project outcomes/ successes and promoting NWU CoLab more broadly.
Minimum requirements
- An Advanced Certificate (NQF level 5) in Management/Governance.
- A minimum of one (1) year’ management and governance experience.
- A minimum of one (1) year’ financial administration experience.
DESIRABLE
- A minimum of two (2) years’ work experience in management and governance.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Within higher education.
- Within industry related environments.
- Sound understanding of the administration.
BEHAVIOURAL COMPETENCIES:
- Team player within groups.
- People Management skills.
- Able to work independently.
- Ethical principles and academic integrity.
REMUNERATION
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGADING JOB CONTENT MAY BE DIRECTED TO: Prof Aaron Tshidzumba, Tel No: 018 389 2552
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Innocentia Mphuthi, Tel No: 018 389 2457
CLOSING DATE: 14 July 2023
COMMENCEMENT OF DUTIES: 01 August 2023
Kindly take note: applications may only be submitted online through the official NWU vacancy website. Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of the Employment Equity Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful. Communication will be limited to shortlisted candidates only.
