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Deputy Vice-Chancellor: Operations, Digital and AI Systems (P002508)

Listing reference: nwu_003661
Listing status: Online
Apply by: 15 August 2025
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Potchefstroom
Contract: Fixed Term Contract
Remuneration: Market Related
About our company
NWU
Introduction
PURPOSE OF THE POSITION The Deputy Vice-Chancellor: Operations, Digital and AI Systems is responsible for leading and shaping the university’s digital transformation journey, providing strategic direction for all initiatives related to digital futures, the digital academy, digitisation of teaching and learning, data governance, and risk management. This role aims to harness innovative technologies and data-driven solutions to enhance operational efficiency, academic excellence, and stakeholder engagement across the institution. The DVC is also responsible for Operations which includes providing strategic direction and oversight with regards to facilities management, protection services and health and safety across all campuses. The role also oversees the Potchefstroom Campus operations. The Campus Chief Directors have a dotted reporting line to the Deputy Vice-Chancellor: Operations, Digital and AI Systems. As a member of the executive, the DVC actively supports the VC in the leadership and management of the university.
Job description

KEY RESPONSIBILITIES:
 
Strategy Leadership and Management
  • Provide strategic oversight to ensure the development and implementation of strategies that optimise the university’s physical resources, including facilities and infrastructure, in a way that supports teaching, learning, and research activities.
  • Oversee the development and execution of a comprehensive digital transformation strategy that aligns with the university's mission and enhances the institution’s academic and operational capabilities.
  • Spearhead initiatives to digitise teaching and learning processes, ensuring seamless integration of technology.
  • Work closely with the university’s executive team to ensure that digital initiatives are aligned with the university’s mission, vision, and strategic plan.
  • Champion the use of innovative technologies and data-driven solutions to advance academic excellence and operational efficiency.
  • Create an inclusive and engaging digital transformation environment that embraces digital change and innovation in teaching and learning and digital practices across all university functions.
  • Effectively lead and manage the leadership team within the portfolio to set strategic priorities and translate them into actionable plans that drive academic and operational excellence.
  • Promote a culture of continuous improvement within the portfolio.
Information, Communications Technology and Digital Transformation
  • Oversee the development of an IT governance framework, policies procedures and practices that ensure alignment with the university’s strategic objectives, and that guarantees regulatory compliance, and addresses risk management.
  • Design and implement the university’s AI strategy, aligning it with institutional goals and digital futures.
  • Guide the development of the digital academy, promoting digital literacy and capabilities across the institution.
  • Promote a culture of data-driven decision-making by improving data accessibility, analytics, and insights for academic and operational growth.
  • Take accountability for technical architecture applications systems and data management practices, ensuring the integrity, security, and effective management of data across the university.
  • Ensure the university operates in a manner that is compliant with relevant data protection regulations and standards, managing risks associated with digital transformation and IT operations.
  • Oversee the development and enforcement of cybersecurity policies and risk management strategies that protect the university’s digital assets from cyber threats.
  • Lead the integration of AI and emerging technologies in academic and administrative functions, exploring new solutions for research, learning, and operational excellence.
  • Oversee the development and implementation of the technology business continuity and disaster recovery strategy, ensuring robust ICT governance is in place to safeguard operations and maintain resilience in the face of disruptions.
Stakeholder Partnerships 
  • Develop, sustain, and strengthen key strategic partnerships with both internal and external stakeholders to enhance collaboration, knowledge-sharing, and innovation across the university.
  • Engage with senior leadership, faculty, students, and external experts to drive the adoption of digital transformation initiatives, ensuring stakeholders are informed, involved, and aligned with the university’s digital vision and strategic objectives.
  • Facilitate seamless communication and cooperation across multiple campuses and support divisions, ensuring alignment between operations, IT functions, and institutional goals.
  • Collaborate with the institution’s management and committees to provide updates on operational matters and support decision-making processes.
Facilities and Infrastructure Optimisation 
  • Provide strategic direction and oversight for long-term infrastructure and facilities planning to ensure alignment with the university’s institutional master plan, academic objectives, and strategic priorities.
  • Oversee capital projects including new building projects, renovations, and expansions, ensuring timely, on-budget delivery aligned with the university’s vision.
  • Lead efforts to optimise infrastructure and facilities to support research, student engagement, and teaching goals.
  • Utilize digital and AI tools to monitor, analyze, and optimize the performance of infrastructure and facilities.
  • Leverage data analytics for predictive maintenance, asset tracking, and efficient resource allocation.
  • Drive smart campus initiatives, integrating IoT (Internet of Things) technologies to enhance the efficiency of building systems, utilities, and overall infrastructure.
  • Oversee development and enforcement of policies and standards for facilities management, including maintenance practices, sustainability initiatives, and the life-cycle management of infrastructure, to ensure consistency, efficiency, and safety across all university campuses.
  • Develop and implement risk management strategies to mitigate potential hazards related to facilities and infrastructure.
  • Ensure compliance with safety, environmental, and legal requirements in all facilities operations.
  • Champion sustainability in facilities management, integrating eco-friendly practices, and enhancing efficiency to contribute towards the university’s sustainability objectives.
Operations (Protection Services, Security Management Safety, Health, and Environment (SHE) Management)
  • Provide strategic oversight for the development and implementation of a comprehensive campus security strategy that proactively addresses and mitigates risks, ensuring continuous improvement in emergency preparedness and crime prevention across all campuses.
  • Oversee the creation and maintenance of robust emergency response and disaster preparedness plans, ensuring all campuses are equipped to handle potential incidents.
  • Ensure protection services across campuses complies with relevant laws, regulations, and best practices, while maintaining alignment with university policies.
  • Oversee the formulation and enforcement of comprehensive security policies and procedures across all campuses, ensuring standardisation and effectiveness.
  • Provide overall oversight to ensure security strategies promote accessibility, inclusivity, and the free movement of individuals across all campuses without compromising safety or academic freedom.
  • Provide oversight and strategic direction for the development, implementation, and continuous improvement of the university’s health, safety, and environmental (SHE) policies and procedures, ensuring alignment with regulatory requirements and institutional goals.
  • Ensure compliance with occupational health, safety, and environmental regulations across all campuses, directing regular risk assessments, audits, and inspections to ensure risks are identified and mitigated.
  • Lead the formulation and execution of campus-wide emergency response and crisis management plans, ensuring preparedness for emergencies and disasters.
  • Drive the university’s sustainability strategy, with a focus on legal compliance and reducing environmental impact, including carbon footprint, water usage, and other sustainability initiatives across all campuses.
  • Oversee the adherence to specialized safety measures, such as fire safety, hazardous waste management, and other regulatory requirements, ensuring the safe operation of all university facilities.                        
Resource Management and Optimisation
  • Lead the strategic planning and allocation of financial and human resources within the portfolio, ensuring alignment with university goals and priorities.
  • Oversee the development, implementation, and monitoring of the division’s budget, ensuring financial sustainability, accountability, and optimal use of resources.
  • Manage the recruitment, development, and retention of staff, fostering a positive and productive work environment that supports staff growth and performance.
  • Ensure the long-term financial sustainability of the portfolio through effective financial planning, risk management, and the mobilisation of additional resources.
  • Ensure compliance with university policies, ethical standards, and regulatory requirements in all resource management activities, maintaining transparency and integrity.
  • Processes and systems design, utilisation, effectiveness and efficiency.
  • Personal effectiveness, wholeness and development.
  • Values-based behaviour leadership and personal compliance.

Minimum requirements

MINIMUM REQUIREMENTS:
  • A PhD in a field related to any one or more of the key result areas will be advantageous (NQF level 10).
  • A minimum of ten (10) years’ overall operational/specialist experience of which seven (7) years should be on senior management level in a higher education environment.                                     
KEY FUNCTIONAL/TECHNICAL COMPETENCIES:
  • Strategic and visionary leadership.
  • Excellent verbal and written communication skills.
  • Problem-solving and decision-making skills.
  • Strategic financial, risk, and corporate performance management.
  • Build strategic alliances and partnerships.
  • People management with the ability to inspire, mobilise and empower people of diverse backgrounds to larger scale transformation or innovation.
  • Management of transformation and change.
  • Knowledge of continuous quality improvement management principles and practices.
  • Knowledge of integrated business management principles and practices as related to operations, Information Communications Technology, facilities management, SHE, and protection services (security).
  • Digital Transformation expertise.
  • Proficient in using modern office software, digital tools, and online platforms to enhance productivity and efficiency daily tasks and decision-making.
KEY BEHAVIOURAL COMPETENCIES:
  • Ability to work effectively with diverse stakeholders and to lead complex, cross functional teams.
  • Strong organisational skills that demonstrate the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
  • Awareness of one's own emotions and the emotions of others, using this understanding to manage relationships and make empathetic decisions.
  • Focus on achieving measurable outcomes and driving financial performance that supports the university’s strategic objectives.
  • Competence in leading and managing financial changes, ensuring smooth transitions and effective adaptation to new processes or systems.
  • Understanding and commitment to the NWU values and the ability to be a credible and effective exponent of these values.
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
 
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO:                    Prof Marlene Verhoef on 018 299 2611
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO:   Mr Esrom Phungo on 018 299 4818
CLOSING DATE:                                                                                                    15 August 2025
PLANNED COMMENCEMENT OF DUTIES:                                                         As soon as possible
 
Kindly take note: applications must be submitted online through the official nwu vacancy website. Incomplete applications and those submitted through any other platform will not be considered.
 
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
 
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
 
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