Administrative Officer (TBR0239)
Position summary
Introduction
Job description
The MUST Deep Learning research group performs basic and applied research in deep learning, the set of machine learning tools that is currently driving innovation in artificial intelligence (AI). It is a student-centred environment where young researchers are nurtured and challenged to produce research results that matter.
MUST forms part of the Faculty of Engineering at North-West University (NWU), South Africa. It is a collaborative environment, linking in with national institutes such as the South African Centre for Artificial Intelligence Research (CAIR), the National Institute for Theoretical and Computational Sciences (NITheCS), the South African National Space Agency (SANSA) and other collaborating researchers.
PURPOSE OF THE POSITION
To assist the Director in ensuring that the MUST research niche area functions smoothly, creating an environment that is conducive towards producing world-class research and researchers. The MUST Administration Officer supports the Director in planning and coordinating the operational aspects of the group, provides operational and administrative support to the Director, and implements agreed upon projectsJOB DESCRIPTION
KEY RESPONSIBILITIES:
External Communication
- Act as first point of contact between MUST and external stakeholders and assist in maintaining MUST’s public profile (websites, social media, reporting, publicity)
Internal (NWU Communication)
- Act as a first point of contact between MUST and internal stakeholders, interfacing with the broader NWU on administrative and operational matters on behalf of the research group. This typically includes student & intern administration, research output administration, contract administration and records management.
Internal (MUST) Coordination
- Assist in coordinating group tasks and the MUST Click Up (internal work assignment) system. This system allocates administrative and operational tasks to all members in the group, including the students.
Human Resources
- Assist in coordinating key HR processes internal to MUST, including recruitment, appointments, induction, leave administration and performance management.
Facilities and Support Infrastructure
- Assist in coordinating the group’s infrastructure requirements. This includes the two student labs in Potchefstroom, the satellite office in Hermanus and the required equipment. Act as asset controller.
Events and Logistics
- From time to time, execute agreed upon operational projects. These tend to be ad hoc but examples are arranging a workshop or research visit, facilitating an office move or running a survey on the status of MUST alumni.
Minimum requirements
- Grade 12 or equivalent (NQF 4).
- A Diploma (NQF 6).
- A minimum of 2 years’ administration experience.
- A minimum of 2 years’ coordination and communication experience
- A valid Code EB driver’s license.
ADDED ADVANTAGE:
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Organisational effectiveness: principles and practices.
- Strong computer skills (spreadsheets, use of bespoke applications).
- Office management (managing documents, assets, diaries, etc).
KEY BEHAVIOURAL COMPETENCIES:
- Outstanding English communication skills: oral and written.
- Strong planning and organisational skills.
- Attention to detail.
- Excellent work ethic.
- Proactiveness.
REMUNERATION
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Me Claudie Kroese: 018 299 1530
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Fadilha Minty: 018 299 4993
CLOSING DATE: 28 June 2024
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
