PURPOSE OF THE POSITION

To provide effective meeting coordination to various governance, management, statutory and legislative structures at the NWU.

KEY RESPONSIBILITIES:

Committee Coordination:

• Meeting logistics 10%
• Agenda compilation 35%
• Minute and report coordination 35%
• Records Management 5%
• Governance coordination 10%

Ad hoc:

• Responsible to adhere to any tasks as delegated by the Director and the Head Secretariat

OHS Compliance:

• Under health and safety law, each employee has the duty to take care of their own health and safety and that of others who may be affected by the former’s actions or omissions at work. Therefore, each employee must co-operate with management, OHS officials and colleagues to help everyone meet their legal requirements, whilst upholding and maintaining general occupational health and safety standards and practices.

• A bachelor’s degree or equivalent qualification (NQF level 7).
• A minimum of three (3) years’ administrative experience (non-financial).

ADDED ADVANTAGES:

• A minimum of three (3) years’ experience in secretariat work and minute taking.
• A minimum of one (1) year experience in a university environment.

KEY FUNCTIONAL AND BEHAVIOURAL COMPETENCIES:

• Computer literate. (MS Office, internet and e-mail).
• Report and minute writing skills.
• Meeting administration procedures.
• Basic corporate governance principles.
• Compliance governance principles.

BEHAVIOURAL COMPETENCIES:

• Diligence and resilience.
• Detail orientated.
• Adaptability and proactivity.
• Conscientiousness.
• Adhering to applicable rules and regulations of a secretariat environment.