Tender Specialist N001153 (Re-advert)
Listing reference: nwu_002161
Listing status: Under Review
Apply by: 7 November 2023
Position summary
Industry: Education & Training
Job category: Tenders and Service Information
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
About our company
NWU
Introduction
NORTH WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: FINANCE AND FACILITIES
DEPARTMENT: PURCHASES AND PAYMENTS
POSITION NUMBER: N001153
VACANCY: TENDER SPECIALIST
PEROMNES GRADE: P8
EMPLOYMENT TYPE: PERMANENT APPOINTMENT
PURPOSE OF THE POSITION:
Management of tenders throughout the tender values chain (tender planning, tender process, tender evaluation) and development and management of the procurement plan.
Job description
KEY RESPONSIBILITIES:
Demand management planning and scheduling
· Compile and manage the procurement plan and tender process to ensure tenders are on time to support business.
· Liaise with all relevant stakeholders to optimise the procurement plan.
· Plan the number of tenders to ensure that staff capacity is sufficient to handle the number of tenders in the process at any given time.
· Ensure that tenders are finalised in time for approval by relevant committees.
Tender Management
· Review tender document and specifications to ensure that it aligns with strategy, policies, transparency and fairness.
· Liaise with tender requesters to give feedback on tender document and specifications.
· Manage all tender process committees (documentation-, evaluation- and adjudication committees) including establishment, follow up of tasks, final sign off, etc.
· Review tender evaluation reports for completeness and accuracy.
· Ensure that recommendation is relevant to the specifications and reasoning for non-responsive tenders is correct.
· Submit tender evaluation reports to evaluation committee for consideration and ensure timely feedback.
· Submit tender reports to adjudication committee for recommendation to final approver.
· Manage the tender approval process from start to finish.
· Communicate tender outcome to the requester and assist where necessary with implementation and loading of tender details on financial system.
Tender Process Administration
· Ensure that all tenders have followed correct procedure.
· Communicate any delays, feedback and necessary information to tender requester.
· Ensure that all relevant documents are included in the filing system.
· Liaise with Internal and External Auditors where required.
· Review processes on continuous basis to improve efficiency.
· Review tender template regularly to ensure that all content is relevant and applicable.
Supervision
· Supervise staff and ensure that policies and processes are followed.
· Staff management responsibilities
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Knowledge of procurement procedures and governance and implementation thereof.
· Good computer skills and knowledge of MS Office.
· Organisational and planning skills.
· Excellent deadline management.
· Ability to think and act pro-actively.
KEY BEHAVIOURAL COMPETENCIES:
· Accurate work and attention to detail.
· Work under pressure.
· Professional communication and conduct.
· Impeccable integrity.
Minimum requirements
· A National Diploma (NQF level 6) or bachelor’s degree (NQF level 7) in Procurement Management or Administration or Finance or a qualification in a related field.
· A minimum of 5 years’ operational experience in Tender and Procurement Administration.
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mr Mostert at Etienne.Mostert@nwu.ac.za
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Akhona Maqungo on 018 299 2624
CLOSING DATE: 07 November 2023
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
