ADMINISTRATIVE ASSISTANT P000464
Listing reference: nwu_001755
Listing status: Closed
Apply by: 12 June 2023
Position summary
Industry: Education & Training
Job category: Administration
Location: South Africa
Contract: Permanent
Remuneration: Market Related
Introduction
NORTH-WEST UNIVERSITY (POTCHESFTROOM CAMPUS)
FACULTY OF ECONOMIC AND MANAGEMENT SCIENCES
SCHOOL OF INDUSTRIAL PSYCHOLOGY AND HUMAN RESOURCES MANAGEMENT
POSITION NUMBER: P000464
VACANCY: ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P13
EMPLOYMENT TYPE: PERMANENT POSITION
Job description
1. Support function
- Support to school by managing administration for payments and assets, including contracts, correspondence and emails. Arrange and coordinate marking and invigilation support. Support with selections and student applications. Venue bookings (IWMS), provide technical support in venues. Capture of marks on VSS.
2. Record management
- Record management according to official policy, module files, store rooms and record management in the school (including archiving).
3. Student Support
- Support to school to manage HPCSA forms and administration. Deal with student enquiries and provide support. Provide support with VSS.
4. Asset management
- Responsible for the correctness and completeness of the asset records Asset Representative, management of assets according to policy.
5. Ad hoc
- Ad hoc tasks such as arranging functions, open days, yearend function and support for meetings. Marketing and brand management. Ad hoc support to school as requested.
Minimum requirements
- Senior Certificate (Matric) (NQF Level 4)
- Post-graduate qualification in Business administration/ Office administration/ HR is desirable
Experience:
- 5 years’ extensive experience in office administration as essential. Knowledge and experience with asset management, record management and working on VSS, Kuali.
- Experience working with academic staff and students.
- 2 years’ experience in administration of HPCSA, SABPP and SIOPSA documents and archives.
- 2 years’ extensive technical experience in working with virtual platforms such as Zoom and MS Teams; Nextcloud, IWMS. Excel and with Google forms.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Extensive knowledge of office administration, finances, asset control and management.
- Suitable knowledge on virtual platforms.
- Suitable knowledge on computer skills using programmes such as Excel, Word, Google forms.
KEY BEHAVIOURAL COMPETENCIES:
- Accountability, efficiency, loyalty, respect, effective time management; dependable, innovation, team work, high energy.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Prof Lizelle Rossouw Tel: 018 299 1342
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms. Dolly Lebepe: 018 299 4936
CLOSING DATE: 12 June 2023
PLANNED COMMENCEMENT OF DUTIES: ASAP
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
