NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS) DIVISION: FINANCE AND FACILITIES DEPARTMENT: NWU GOVERNANCE REPORTING AND TREASURY (GRT) POSITION NUMBER: N000151 VACANCY: SENIOR FINANCIAL OFFICER PEROMNES GRADE: P10 EMPLOYMENT TYPE: PERMANENT APPOINTMENT

PURPOSE OF THE POSITION

The main purpose of this position is to support and assist the 3 x FAEs (Functional Area Experts) – TAX, GL & COA and KIM on a shared basis and agreed to time allocation.  KPA’s of sub-division staff members will be reviewed to mitigate the area specific knowledge risk within GRT.

KEY RESPONSIBILITIES:

TAX

·        Month-end procedures.

·        VAT and Turnover Reconciliations (monthly). 

·        New accounts – determine correct applicable Vat rate.

·        Data integrity – corrections of Vat-related errors on transaction

·        Other ad hoc assignments. 

GL & COA (General Ledger & Chart of Accounts)

·        Maintenance of GL (10%).

Examples – but not limited to:

o    Data integrity – corrections on wrong GL-related objects.

o    Follow up on pending transactions.

o    Closing of accounts – journals.

o    GL Reviewer approvals (assigned OU codes).

·        Maintenance of COA (10%)

Examples – but not limited to:

o    Verification of COA and COLL format before uploading.

o    Closing of accounts – system.

o    Upkeep of ERP User groups on Outlook.

o    Updating Account Managers and Fiscal Officers.

o    Assist with creating of new accounts.

·        Ad hoc

Examples – but not limited to:

o    Assistance with inquiries, after training period.

o    Assistance with annual R&D survey.

KIM (Kuali Identification Management)

·        KFS Securities (access control)

Examples – but not limited to:

o    Registration of new KFS Users and System Administrators.

o    Assigning of Delegates.

o    Assistance with approval hierarchy, authorisation levels (financial only), workflow changes and routing amendments.

o    Assistance with routing of documents with ‘Exception’ or ‘Not final’ statuses.

·        Ad hoc

o    Assistance with inquiries, after training period

Compliance

·        Records Archives and Museums (RAM) Management. 

·        Personal Information and Privacy Act (POPIA).

Occupational Health and Safety (OHS)

·        Mandatory compliance

Examples – but not limited to:

o    Participate in fire evacuation drills and bomb threats – report at central assembly point for rollcalls.

KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:

·        Computer literacy (MS Office as well as e-mail (Outlook)).

·        Information systems – level III – application skills eg. VLOOKUP, PIVOT TABLES, GRAPHS.

·        Up to date knowledge regarding relevant/applicable requirements that must be adhered to and complied with – whether by law, department/sector (DHET) rules and regulations, standards (IFRS), institution policies (NWU), etc.

·        Ability to multi-task and still function effectively under pressure - ensuring accurate work at all times.

·        Excellent time management, organisational skills, as well as the ability to prioritise.

·        Sufficient knowledge of financial systems and relevant experience.

·        Attention to detail is key.

·        English proficient – write and speak.

KEY BEHAVIOURAL COMPETENCIES:

·        Must have integrity and maintain excellent ethics.

·        Reliable with high values.

·        Responsible and must be able to function without supervision.

·        Be adaptable to changes and must be able to work and function effectively as part of a team.

·        Be professional at all times, maintain good interpersonal relations and be client-service orientated.

·        Take accountability for actions and responsibilities.