PURPOSE OF THE POSITION:

The purpose of this position is to provide administrative and technical support to the Director of the Centre for African Languages Teaching in the start-up, establishment, and day-to-day management of the Centre.

KEY RESPONSIBILITIES:

Responsibility for meeting administration and documentation

• Records Management
• Compiling Agenda
• Organising Addenda
• Minute taking.
• Compiling task list
• Taking attendance and record keeping of attendance
• Compiling of personalia applicable to meeting
• Language and technical editing of meeting documentation

Record keeping of CALT research and training outputs.

• Compile cumulative report.
• Keep record of research outputs in CALT
• Liaise with UCE on matters related to the development and presentation of short learning programs.

Preparation and organisation of all meetings, workshops, colloquiums, discourses, article retreats, strategic planning sessions and end of year functions.

• Liaison duties and communication with all relevant role players
• Liaise with secretary and financial officers to schedule and fund research related endeavours.
• Organise venues and refreshments through secretary and financial officers.
• Communication with members about all administrative issues (e.g. calendar, scheduling of meetings)
• Take pictures of events for publishing on web sit
• Responsible for receiving international and national guests (accommodation, travel, flights and programme
• Compilation of letters 
• Handling of enquiries
• Taking and keeping record of attendance.

Assist in compiling annual progress report of CALT

• Initiate planning meeting
• Responsible for gathering documents and combining into one document.
• Keep record of important information of the entity throughout the year
• Responsible for technical quality and accuracy of document
• Compiling of addendums for research outputs, staff and student information, project information and funding organisations
• Compile research reports in collaboration with the Research Director
• Establish an administrative database to keep record of all research related data.
• Language and technical editing of formal documentation

KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:

• Proven operational knowledge of the management and operations in an office, preferably at a Higher Education level.
• Excellent writing and oral communication skills, at acceptable standard to function effectively within Higher Education institution.
• Demonstration of language proficiency in order to function optimally in the various multilingual environments of the NWU.
• Must be able to type documentation, e.g. minutes, agendas, letters correctly and at acceptable speed.
• Knowledge of basic principles for providing efficient student and customer service.
• Experience and knowledge of meetings administration.
• Strong problem solving, analytical and abstract reasoning skills.
• Ability to work independently or as part of a team, function effectively under pressure.
• Good interpersonal relations and positive client-service orientation.
• Be able to work under pressure with strict timelines.

KEY BEHAVIOURAL COMPETENCIES:

• Good communicator
• Time management
• Work independently.
• Accountability
• Team player
• Organised and detailed orientated
• Informed decisions considering facts, constraints, risks, and or goals.
• Technology: to communication and improve efficiency

REMUNERATION:

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines. 

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO:                 Dr Dolly Dlavane – 018 299 4745

ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO:   Ms Rouzen Slambert – 018 285 2861

CLOSING DATE:                                                                                               11 June 2024

PLANNED COMMENCEMENT OF DUTIES:                                                      As soon as possible

Kindly take note: applications must be submitted online through the official nwu vacancy website.

Incomplete applications and those submitted through any other platform will not be considered.

The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan. 

The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.

If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.