NORTH-WEST UNIVERSITY: (POTCHEFSTROOM CAMPUS) FACULTY OF LAW DEPARTMENT: NRF SARChi CLES CHAIR POSITION NUMBER: NF00213 VACANCY: RESEARCH PROGRAMME & ADMINISTRATIVE COORDINATOR PEROMNES GRADE: P11 EMPLOYMENT TYPE: 4 MONTHS TEMPORARY APPOINTMENT PURPOSE OF THE POSITION To provide key support for the CLES SARChi Chair, by performing a wide variety of specialised research and administrative functions

• Responsible for the day-to-day administration of the SARChI CLES Chair.
• Responding to student queries.
• Assist with the drafting and management of the Chair’s annual work plan.
• Assist with portfolio management and division of functions among researchers in the Chair.
• Assist with division of peer reading functions among researchers in the Chair.
• Schedule, set-up and prepare virtual and real-life meetings and workshops, including taking minutes of meetings as required.
• Responsible for e-filing and overseeing correct filing according to an existing filing system.
• Design of forms and data management.
• Responsible for student bursary and student progress reporting administration.
• Responsible for the administrative aspects of conference organisation.
• Handle general enquiries from staff, students and public, and receive visitors.
• Maintain work schedules, manage diaries and arrange appointments.
• Make travel arrangements such as bookings and claims.
• Responsible for communication with the Faculty of Law and the NWU Institutional Research Office.

• Assist with the conceptualisation and execution of collective research projects of the Chair.
• Responsible for book orders and maintenance of the CLES library and internal loan system.

•  Assist the Chair holder with Annual Progress Report for the National Research Foundation of South Africa
• Responsible for the technical and language editing of reports of the Chair.

• Provide financial administrative support to the Chair as well as for specified projects.

• Perform procurement tasks for functions of the Chair and visits to the Chair, including physical office administration.
• Ensure operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories; evaluating new equipment and techniques.

• Responsible to ensure that the Chair’s website is updated at all times.
• Provide support in the marketing of the Chair’s research and activities.

• Perform ad hoc administrative tasks as assigned for general functioning of the Chair.
• Perform ad hoc administrative tasks as assigned in support of the work of the Research Unit in the Faculty of Law.

• A Master’s degree in Law or Public Administration or Social Sciences (NQF level 9).
• Formal training in MS Office, web design, virtual meeting platforms / applications, project management, research methodology.
• A minimum of 4 years’ experience in a scholarly legal research and publication environment.
• A minimum of 2 years’ experience in a research environment in the university environment.
• A minimum of 2 years’ experience in any of the required areas of work e.g. logistics and project management.

• A Doctoral degree in Law or Public Administration or Social Sciences (NQF 10).
• Scholarly legal associations such as the Environmental Law Association of South Africa and the Association of Urban Legal Scholars.
• A minimum of 1 year experience with postgraduate study supervision.

• Ability to conduct and oversee legal research in the field of environmental law, local government law, constitutional law and / or public finance law
•  Ability to perform and organise administrative tasks effectively and to meet deadlines
• Computer skills and knowledge of relevant office administration software
• Knowledge of administrative procedures and systems such as word processing, designing forms and other office procedures such as minute-keeping
• Knowledge of postgraduate study process
• Knowledge of financial administration and budgeting
• Demonstration of English language proficiency
• Confident and efficient use of a range of software packages, including MS Office
• Ability to effectively liaise and communicate with students, colleagues, partners of the Chair and the general public by responding to requests and correspondence promptly and effectively
• Excellent written language ability with respect to spelling, grammar and punctuation to produce and edit letters, minutes of meetings, reports and email correspondence
• Scholarly workshop / conference and meeting organisation and coordination

• Ability to manage project teams
• Ability to work independently or as part of a team
• Discretion when handling confidential and sensitive information
• Self-confident