Research Programme & Administrative Coordinator NF00213
Listing reference: nwu_001776
Listing status: Under Review
Apply by: 5 July 2023
Position summary
Industry: Education & Training
Job category: Office Support
Location: Potchefstroom
Contract: Temporary
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY: (POTCHEFSTROOM CAMPUS)
FACULTY OF LAW
DEPARTMENT: NRF SARChi CLES CHAIR
POSITION NUMBER: NF00213
VACANCY: RESEARCH PROGRAMME & ADMINISTRATIVE COORDINATOR
PEROMNES GRADE: P11
EMPLOYMENT TYPE: 4 MONTHS TEMPORARY APPOINTMENT
Job description
PURPOSE OF THE POSITION
To provide key support for the CLES SARChi Chair, by performing a wide variety of specialised research and administrative functions.
KEY RESPONSIBILITIES:
System and Administrative Support
- Responsible for the day-to-day administration of the SARChI CLES Chair.
- Responding to student queries.
- Assist with the drafting and management of the Chair’s annual work plan.
- Assist with portfolio management and division of functions among researchers in the Chair.
- Assist with division of peer reading functions among researchers in the Chair.
- Schedule, set-up and prepare virtual and real-life meetings and workshops, including taking minutes of meetings as required.
- Responsible for e-filing and overseeing correct filing according to an existing filing system.
- Design of forms and data management.
- Responsible for student bursary and student progress reporting administration.
- Responsible for the administrative aspects of conference organisation.
- Handle general enquiries from staff, students and public, and receive visitors.
- Maintain work schedules, manage diaries and arrange appointments.
- Make travel arrangements such as bookings and claims.
- Responsible for communication with the Faculty of Law and the NWU Institutional Research Office.
Research support
- Assist with the conceptualisation and execution of collective research projects of the Chair.
- Responsible for book orders and maintenance of the CLES library and internal loan system.
Report compilation and editing
- Assist the Chair holder with Annual Progress Report for the National Research Foundation of South Africa
- Responsible for the technical and language editing of reports of the Chair.
Financial & asset administration
- Provide financial administrative support to the Chair as well as for specified projects.
Logistics
- Perform procurement tasks for functions of the Chair and visits to the Chair, including physical office administration.
- Ensure operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories; evaluating new equipment and techniques.
Website updates and marketing
- Responsible to ensure that the Chair’s website is updated at all times.
- Provide support in the marketing of the Chair’s research and activities.
Ad hoc tasks
- Perform ad hoc administrative tasks as assigned for general functioning of the Chair.
- Perform ad hoc administrative tasks as assigned in support of the work of the Research Unit in the Faculty of Law.
Minimum requirements
MINIMUM REQUIREMENTS:
- A Master’s degree in Law or Public Administration or Social Sciences (NQF level 9).
- Formal training in MS Office, web design, virtual meeting platforms / applications, project management, research methodology.
- A minimum of 4 years’ experience in a scholarly legal research and publication environment.
- A minimum of 2 years’ experience in a research environment in the university environment.
- A minimum of 2 years’ experience in any of the required areas of work e.g. logistics and project management.
ADDED ADVANTAGE:
- A Doctoral degree in Law or Public Administration or Social Sciences (NQF 10).
- Scholarly legal associations such as the Environmental Law Association of South Africa and the Association of Urban Legal Scholars.
- A minimum of 1 year experience with postgraduate study supervision.
FUNCTIONAL/TECHNICAL COMPETENCIES (KNOWLEDGE AND SKILLS):
- Ability to conduct and oversee legal research in the field of environmental law, local government law, constitutional law and / or public finance law
- Ability to perform and organise administrative tasks effectively and to meet deadlines
- Computer skills and knowledge of relevant office administration software
- Knowledge of administrative procedures and systems such as word processing, designing forms and other office procedures such as minute-keeping
- Knowledge of postgraduate study process
- Knowledge of financial administration and budgeting
- Demonstration of English language proficiency
- Confident and efficient use of a range of software packages, including MS Office
- Ability to effectively liaise and communicate with students, colleagues, partners of the Chair and the general public by responding to requests and correspondence promptly and effectively
- Excellent written language ability with respect to spelling, grammar and punctuation to produce and edit letters, minutes of meetings, reports and email correspondence
- Scholarly workshop / conference and meeting organisation and coordination
BEHAVIOURAL COMPETENCIES:
- Ability to manage project teams
- Ability to work independently or as part of a team
- Discretion when handling confidential and sensitive information
- Self-confident
Remuneration
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Saritha Marais on 018 299 1568
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Melissa Freeman on 018 299 4811
CLOSING DATE: 5 July 2023
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
