Senior Administrative Assistant P001209
Listing reference: nwu_001666
Listing status: Closed
Apply by: 30 May 2023
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: REGISTRAR
DEPARTMENT: CEREMONIES
POSITION NUMBER: P001209
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P12
EMPLOYMENT TYPE: PERMANENT
Job description
PURPOSE OF THE POSITION
To assist in effective alignment with the NWU strategy regarding graduation ceremonies on the NWU, and to ensure compliance with relevant protocol and recording principles relevant to ceremonies and graduations.
KEY RESPONSIBILITIES:
Administering the core activities related to graduation ceremonies
- Assisting is all administrative activities at the Ceremonies office of the Potchefstroom campus, including:
- Alignment of ceremonies on three campuses;
- Preparation of documentation and records;
- Preparation of venues;
- Correspondence with role players;
- Administrating an optimal process dealing with student and other role players in facilitating graduation ceremonies;
- Assisting in preparations of ceremonies;
- Assisting in preparation of graduation booklets;
- Assisting in all logistical process pertaining to graduations and ceremonies
Administering the involvement of all role players pertinent to graduation ceremonies
- Administrative activities within the ceremonies office in facilitating and preparing graduation ceremonies in cooperation with the relevant coordinator.
- Assistance with liaising with the relevant role players in effecting optimal service to students and stakeholders to graduation ceremonies.
- Overseeing stock taking
- Administering deadlines and responsibilities of all parties regarding graduation ceremonies
Ad hoc tasks in agreement with the Line manager
- Responsible for the completion of Ad hoc tasks as requested from time to time by line management
Minimum requirements
MINIMUM REQUIREMENTS:
- Grade 12 (NQF 4).
- Adequate knowledge of the graduation ceremonies processes at the NWU.
RECOMMENDATIONS:
- A post-matric qualification (NQF 5)
- A minimum of 2 years’ academic administrative experience in a tertiary institution.
FUNCTIONAL/TECHNICAL COMPETENCIES (KNOWLEDGE AND SKILLS):
- Proven operational knowledge of the management and operations in regard of general academic administration at a higher education level.
- Excellent written and oral communication skills.
- Demonstration of language proficiency in order to function optimally in the various multilingual environments of the NWU.
- Knowledge and understanding of student systems and student life processes
- Relevant computer skills
BEHAVIOURAL COMPETENCIES:
- High level of integrity and dependability with a strong sense of urgency and result-orientated
- Strong problem solving, analytical and abstract reasoning skills.
- Time management
- Ability to maintain confidentiality
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Suzelle Buys 018 299 2720
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms. Goitsemang Ntsoelengoe 018 299 2752
CLOSING DATE: 30 May 2023
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
