Project / Department Administrator N000467
Listing reference: nwu_001743
Listing status: Under Review
Apply by: 9 June 2023
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: FINANCE AND FACILITIES
DEPARTMENT: INFRASTRUCTURE DESIGN AND CONSTRUCTION
POSITION NUMBER: N000467
VACANCY: PROJECT / DEPARTMENT ADMINISTRATOR
PEROMNES GRADE: P11
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION:
The Project Administrator is the custodian of all project information and implementer of admin processes related to a project. They are responsible for administrative support to the project as indicated in the tasks below. They oversee and execute all administrative related tasks and procedures during the course of a project. The position includes other administrative functions pertaining to the Operation within the Department and the Director Design and Construction.
Job description
KEY RESPONSIBILITIES:
Project Administration
· Administrate projects according to the prescribed contractual requirements for the full stages of a project life cycle including, but not limited to: Inform all concerned that the project is activated, appointments, emails, notifications and correspondence as required.
· Keeping up to date Project information at hand at all times to tend to queries efficiently.
· Offering general project related support to project team.
· Letters of appointments, ensure that contracts are signed
· Keeping record of all site instructions, extension of time, completion certificates and scheduling appointments as required by project team.
Meeting Administration
· Organise and administer meetings. Schedule, prepare agenda minute and distribute. Minutes must be done of high standard.
Asset Controller
· Perform duties of this function for Department. Record, capture a movement of all assets on financial system(s) of the university.
Financial Administration
· Administration and processing of Project and Operational budget payments according to internal procedures and the NWU's Financial policy.
· Administer transfer of funds between projects and/or Users.
· Administrate the capturing of new Creditors on the Financial System in order to process claims.
· Administer Contractors change of banking details etc
Reporting
· Report writing/ Assisting the department with required reporting Adhoc requests
Records Management
· Maintain a record management system of all project documentation as per department process.
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Knowledge of Construction contracts.
· Microsoft Office - Advanced experience mandatory.
· Meeting Administration – Advanced experience mandatory.
· Electronic Accounting package experience - Bookkeeping / budgeting.
KEY BEHAVIOURAL COMPETENCIES:
· Good time management skills required to enable candidate to work under pressure.
· Able to operate independently within delegated authorities.
Minimum requirements
· Diploma in Administration or Bookkeeping (NQF level 6).
· A minimum of 3 years’ experience as a Project Administrator within a construction environment.
· Certificate in Microsoft Office (Advanced Excel).
ADDED ADVANTAGE:
· A Diploma in Project Management.
· Local resident (Potchefstroom)
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms Petra Davis on 018 299 2190
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Dorah Ntlwana on 018 299 4799
CLOSING DATE: 09 June 2023
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
