The purpose of this position is to support the University Capacity Development Grant (UCDG) 2021-2023 Focus Area 3 (Programme Development) Focus Area leader and Project leaders. The Project Administrator will focus on the coordination, planning, organising, analysis, execution and reporting of project activities. This position requires experience in the Higher Education context with a focus on academic programme planning.

 

 

·        Coordinating development projects in collaboration with Project Leaders

·        Compute, record, and evaluate data and other information, such as records or reports

·        Attend to general enquiries from staff related to UCDG Focus area 3

·        Responsible for administrating and completing data collection, formatting, and report compilation

·        Resolve administrative problems by coordinating preparation of reports, analysing data, and identifying solutions.

·        Distribute documentation to school/faculty/organisation unit and other relevant people.

·        Suggest improved UCDG related administrative practices and transfer knowledge to administrative staff within the department.

·        Resolves problems/discrepancies and communicate with a variety of administrative and professional employees within and outside the university.

·        Project administration for the University Capacity Development Grant for the Dept. of Higher Education, including expenditure management and reporting. Assessing the financial viability and innovation of projects in Focus Area 3 for the effective management and reporting.

·        Responsible for coordinating data record systems

·        Support the Focus Area Leader and relevant Project leaders in the design and maintenance of a file structure according to the formal record management policies.

 

·        Ad hoc administrative duties as indicated by UCDG management and Focus Area 3 Leaders.

 

4.    Administration and record keeping

·        Regular reporting to line manger

·        Attending and contributing to directorate meetings

·        Manage personal effectiveness, wholeness, and development

·        Bachelor’s degree

·        Honours degree (desirable)

·        Formal short learning programmes related to Academic Development

·        2 Years’ experience in Higher Education TL support

·        2 Years’ experience in Project administration and coordination

 

 

·        Good interpersonal and communication skills

·        Ability to work effectively independently and participate in a team project within the focus area and faculties

·        Project and time management skills

·        Discretion when handling confidential and sensitive information

·        Demonstration of language proficiency to function optimally in the various multilingual environments of the NWU

 

·        Knowledge and understanding of the higher education landscape

·        Knowledge of institutional policies related to teaching and learning

·        Knowledge and understanding of theoretical perspectives of teaching and learning, related theories, teaching, learning and assessment approaches and methods, knowledge of teaching learning technologies

·        Knowledge and understanding of curriculum development and design on macro, meso and micro level.

·        Ability to analyse and interpret TL relevant data 

·        Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, office procedures and terminology

·        Knowledge and skills with regard to the use of specific office software programs especially MS Office suite (Excel, PowerPoint, Word), Google applications (Google Drive) internet and email usage and Video conferencing/collaborative software such as ZOOM, MS Teams

·        Knowledge and skills in compilation of information in an appropriate format

·        Ability to effectively liaise and communicate with the public, academic staff and colleagues at various levels and from diverse backgrounds

·        Accuracy and attention to detail to deliver accurate products conforming to applicable quality standards

·        Ability to prioritise and coordinate ongoing administrative tasks and manage own time well, meet deadlines and delegate to team members where applicable

·        Coordination of activities within a project such as preparation of reports, analysing data, and identifying solutions.

 

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.