Student Judicial Officer (N002635)
Position summary
About our company
Introduction
Job description
PURPOSE OF THE POSITION
To administratively manage the student disciplinary matters at the Potchefstroom Campus of the NWU through development, implementation, maintenance, and execution of good practices that enable the achievements of the NWU’s organisational objectives compliant with the legislative framework. Maintaining consistent student disciplinary procedures on campus while enhancing and promoting the strategic plan of the NWU. Ensure that all stakeholders are empowered in terms of legislation, policies, and procedures.KEY RESPONSIBILITIES:
Administrate individual student discipline
Execute process, policies, procedures, and practices in accordance with the relevant NWU rules, policies and procedures, including but not limited to:
- Student disciplinary procedures.
- Student appeals.
- Act as a pro forma prosecutor.
- Drafting of charge sheet.
- Scheduling of disciplinary hearings.
- Arrange the Disciplinary Committee for hearings.
- Negotiate plea agreements with students.
- Prepare reports for appeals.
- Drafting of and providing legal opinion on matters of disciplinary hearings.
- Constant communication with SALA, Exams and faculties about the outcome of hearings.
Create Awareness and Training
Execute training of students, staff, and student patroned bodies as well as other stakeholders on processes, policies, procedures, and practices including but not limited to:
- Student disciplinary procedures.
- Academic dishonesty and integrity.
- POPIA.
- Appeal procedures.
- Visibility of the office on campus.
- Outreach programs.
- Implement and maintain policies on an on-going basis.
- Assist the Manager of Student Judicial Services in executing the awareness campaigns regarding identified issues, trends, problem areas and/or human rights.
General administration
- Execute general administration of the Student Judicial Services.
Record Keeping
- Ensure that all NWU records (as listed in the NWU file plan and relating to the activities of the organisational unit) are collected from the record creators.
- Implement the digitisation plan of the NWU relating to records.
Execution of ad hoc task
- Execution of ad hoc tasks as assigned by the line management of the campus or DVC.
Leadership
- Stakeholders’ relationship development and effectiveness.
- Personal effectiveness, wholeness, and development.
Minimum requirements
- A bachelor’s degree in law (LLB) (NQF Level 8).
- A minimum of three (3) years’ experience in a prosecuting environment.
ADDED ADVANTAGES:
- Admitted Attorney/Advocate of the High Court.
- A minimum of three (3) years’ relevant experience in a student disciplinary environment and procedures (from the case being reported until it is finalised with the possibility of appeal).
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Relevant and proven legal knowledge and experience specifically with regard to Administrative Law.
- Relevant and proven administrative experience.
- General computer literacy.
- Excellent written and verbal communication skills in Afrikaans and English.
- Maintain confidentiality and well thought-out/considered actions.
- Effective record keeping.
- Proven conflict resolution skills.
- Extensive knowledge of the NWU Policies, Procedures and Rules.
- Identifying trends and problem areas in terms of student discipline.
- Ability to develop specific training programmes to address identifies trends or problems.
- Knowledge of GroupWise, Kuali Financial Systems and VSS.
- Ability to liaise internally and externally.
- Ability to apply effective time management, be client orientated.
- Ability to function under pressure while maintaining good human relations.
- Driver’s licence.
- Ability to manage diaries.
BEHAVIOURAL COMPETENCIES
- Must be able to function effectively independently and effectively as part of the team.
- Effective time management.
- Client service orientated.
- Problem solving skills.
- Good interpersonal relations skills.
- Must be able to function effectively under pressure and in conflict situations.
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mr. Nthibe Makoro on 0182852419
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Goitsemang Ntsoelengoe on 0182992752
CLOSING DATE: 21 October 2025
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official nwu vacancy website. Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
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