Senior Administrative Assistant P000465 - Readvert
Listing reference: nwu_001730
Listing status: Under Review
Apply by: 29 May 2023
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: FINANCE AND FACILITIES
DEPARTMENT: MAINTENACE
POSITION NUMBER: P000465
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: P12
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION:
• Provide admin and financial support to facility and maintenance business processes. Operational admin support to department
Job description
KEY RESPONSIBILITIES:
Financial Administration
· Support financial functions in the IWMS system
· Process invoices
· Procurement processing
· Creating purchase orders on KFS
· Maintain IWMS info
General Administration
· General office administration
· Manage/ordering stationary
· Record Management
· Maintaining OHS documentation
· Organising and scheduling departmental meetings
· Compiling documents/reports
· Record-keeping
Service desk support
· Assist with the telephonic reporting and of maintenance breakdowns on the systems
· Assist with inquiries
· Assist with general support with telephone or walk-in inquiries
· Submitting maintenance requests on the IWMS Help desk number on behalf of staff, students, external/internal role players
Stakeholder communication
· General communications to internal and external stakeholders regarding service delivery issues
Asset Controller
· Keeping record and updating KFS Asset Register for department
OHS
· Adhere to all OHS regulations
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Proficient computer skills, Office 365, financial systems such as Kuali
· Minute taking
· Office Management
· Strong verbal and written communication skills
· Payments and procurement
KEY BEHAVIOURAL COMPETENCIES:
· Time management
· Be able to work with deadlines
· Accurate, attention to detail
· Enthusiastic team player, positive
Minimum requirements
• Higher Certificate (NQF level 5) in Finance
• 3 Years’ financial experience with regards to purchasing and payments
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: MARK GREEF: 018-299 2732
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: MS DORAH NTLWANA: 018 299 4799
CLOSING DATE: 29 May 2023
PLANNED COMMENCEMENT OF DUTIES: As Soon As Possible
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
