Assistant Librarian - Circulation Services N000220
Listing reference: nwu_002314
Listing status: Under Review
Apply by: 15 January 2024
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
DIVISION: DVC RESEARCH AND INNOVATION
DEPARTMENT: NWU LIBRARY AND INFORMATION SERVICE
POSITION NUMBER: N000220
POSITION: ASSISTANT LIBRARIAN – CIRCULATION SERVICES
PEROMNES GRADE: P10
EMPLOYMENT TYPE: PERMANENT APPOINTMENT
Job description
PURPOSE OF THE POSITION:
To maintain the library collection through the administration of long outstanding or lost library items and the reconciliation of collected fees and the management of library access.
· Data clearing and reminders.
· Handling of Loan services activities & cash register
· General loan services duties
· Library access
· Conducting basic information literacy instruction
KEY RESPONSIBILITIES:
1. Administration and maintenance of the Billing System:
- Daily, weekly, and monthly checks on outstanding library items according to item bill status.
- Create lists of overdue books for follow-up and before the billing process begins.
- Checking the correctness of contact information of users with long outstanding library items.
- Calculating replacement cost of lost books and submission of information to acquisitions and processing for possible redeployment.
- Debit to the student account and insert a message on the patron record.
- Credit to student accounts and update patron records upon receipt of outstanding books.
- Control and detection of sources referred to as "back in the library" (claims returned) Controlling and finding the resources indicated as "claims returned".
- Regular clearing of the "Paid Files" in the library System.
- Daily checks of "Circulation overrides"
- Daily balancing & closing of circulations cash register.
- Cross-checks in the Library system of fines paid against the cash register.
- Payment of the previous day's income to the library cashiers.
- Daily reporting on the library income spreadsheet.
2. Training Support:
- Assisting in the Teaching and Learning Commons.
- Perform Duties at the Information Desk.
- Provide basic information literacy training.
- Providing orientation to new users.
- Participate in the marketing of library services.
- Evening and weekend duties when required.
3. Reminders:
- Sending reminders of overdue library items to patrons
- Administration regarding staff reminders and invoices
- Management of long-term loans (Reminders sent twice a year).
- Do follow-ups of long-term loan patron/ departments/schools and faculties.
4. Circulations services:
- Attend to circulation services inquiries and assist patrons with circulation service activities.
- Train users on using the Self-Check machine.
- Attend to Document Delivery and branch requests.
- General loan service tasks including relief during the evening shift and work on Saturdays.
- Prepare the Saturday timetable and other circulation activities schedules.
- Orientation of new circulation service staff
- Assist in community engagement projects.
- Update library opening hours’ notice boards.
- Maintain access control-registration patrons and upload on the library system,
- Issuing and processing letters of introductions to postgraduate students and lecturers, Liaison with protection service for library access.
- Liaison with information systems for database access.
- CAS verification status if access card is not activated.
- Attend to OHS issues.
5. Administrative tasks:
- Maintain access control-registration patrons and upload on the library system.
- Issuing and processing letters of introductions to postgraduate students and lecturers.
- Liaison with protection service for library access.
- Liaison with information systems for database access.
- CAS verification status if access card is not activated.
- Assisting in shelf reading, weeding, and stocktaking.
Minimum requirements
MINIMUM REQUIREMENTS:
· A bachelor of Library & Information Science or Bachelor of Information Science (NQF level 7) or a bachelor’s degree (NQF level 7) in any field of study with an Advanced diploma in Library and Information Science.
· Membership with the Library and Information Association of South Africa (LIASA).
· A minimum of 2 years’ experience in library services.
RECOMMENDATIONS:
· Customer service or office administration will be recommended.
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Computer literacy in MS Office (Word, Excel), Email and Internet
· Practical knowledge of a computerized library system
· Ability to master the Library Management System
· Knowledge of and understanding of the academic structure of the university
· Understanding of library marketing and advocacy
BEHAVIOURAL COMPETENCIES:
· Good oral and written communication skills.
· The ability to function independently, problem solving, systematically, accurately and in teamwork.
· Good interpersonal relationships, with the ability to connect internally as well as externally.
· Good time management.
REMUNERATION:
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mr Martin Nokoane, Tel: 018 299 2783
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Mr Zenyo Seboko, Tel: 018 299 4951
CLOSING DATE: 15 January 2024
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
