Secretary M000264
Listing reference: nwu_001996
Listing status: Closed
Apply by: 8 September 2023
Position summary
Industry: Education & Training
Job category: Others: Administrative Support and Secretarial
Location: Mafikeng - Capital City
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY (MAHIKENG CAMPUS)
FACULTY OF NATURAL AND AGRICULTURAL SCIENCES
SCHOOL OF PHYSICAL AND CHEMICAL SCIENCES
VACANCY: SECRETARY
POSITION NUMBER: M000264
PEROMNES: P12
EMPLOYMENT TYPE: PERMANENT APPOINTMENT
Job description
PURPOSE OF THE POSITION
Secretary for the School of Physical and Chemical Sciences.
KEY RESPONSIBILITIES:
System & Administrative Support
- Secretary for the School of Physical and Chemical Sciences
- Liaise with various stakeholders (students, academics, external, etc)
- Responsible for administering one or more systems or parts of a major system, such as research administration, staff records maintenance or one or more financial sub-systems.
- Responsible for data collection, formatting, and report compilation; photocopying.
- Resolve administrative problems by coordinating the preparation of reports, analysing data, and identifying solutions.
- Distribute documentation to school/subject groups/faculty/organization unit and other relevant people.
- Responsible for filing or overseeing correct filing according to established file structure.
- Suggest improved administrative practices and transfer knowledge within the school/subject groups.
- Responsible for administering annual planning of the school/subject groups.
- Resolves problems/discrepancies and communicates with a variety of administrative and professional employees within and outside the university.
- Set up and prepare reports, including taking of meeting minutes as required.
- Submission of marks on the university system.
- Asset control.
Financial administration
- Capturing of temporary appointments and claims.
- Assist the school/subject groups in compiling of budget and monitoring expenditures.
- Assist in performing financial administration for the school/subject groups including orders and deliveries.
- Knowledge and experience of using Kuali Financial systems (KFS) is an added advantage.
Logistics
- Perform procurement tasks as required for the successful functioning of the school/subject groups/ faculty/business unit/organization unit, including physical office administration.
- Ensure the operation of equipment by completing preventive maintenance requirements; calling for repairs; and maintaining equipment inventories.
- Maintenance of buildings.
Minimum requirements
- Grade 12 (NQF level 4).
- An Advanced Certificate or a National Diploma in Administration (NQF level 5/6).
- A minimum of two (2) years’ administrative experience within higher education or related sector.
- A minimum of two (2) years’ financial administration experience.
ADDED ADVANTAGE:
- A Bachelor’s degree in Administration (NQF level 7).
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
- Office administration experience in a higher education institution.
- Computer skills and knowledge of relevant office administration software such as MS Office Suite etc.
- Knowledge of applicable administrative and financial systems used at the NWU or any higher education institution.
- Demonstration of language proficiency in order to function optimally in the various multilingual environments of the NWU.
KEY BEHAVIOURAL COMPETENCIES:
- Ability to work as a team member.
- Ability to work effectively under pressure.
- Good time management.
- Discretion when handling confidential and sensitive information.
REMUNERATION
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGADING JOB CONTENT MAY BE DIRECTED TO: Prof Zimbili Mkhize, Tel No: 018 389-2225
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Innocentia Mphuthi, Tel No: 018 389-2457
CLOSING DATE: 08 September 2023
COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications may only be submitted online through the official NWU vacancy website. Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of the Employment Equity Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful. Communication will be limited to shortlisted candidates only.
