PURPOSE OF THE POSITION

To provide effective meeting administration to various governance, management, statutory and legislative structures at the NWU.

KEY RESPONSIBILITIES:

Committee Coordinator

• Pre-meeting administrative tasks.
• Agenda completion.
• Meeting preparation tasks.
• Compling of minutes and reports.
• Records management.
• Committee membership management.

Governance coordination

• Terms of refence management.
• Nominations and elections.
• Declaration of interest.

Minutes coordination

• Compiling of minutes and reports.
• Distribution of agendas.
• Archiving. 

Ad hoc tasks

• Responsible for adhering to any tasks as delegated by the Director and the Head Committee Services.

OHS compliance

• Under health and safety law, each employee has the duty to take care of their own health and safety and that of others who may be affected by the former’s actions or omissions at work. Therefore, each employee must co-operate with management, OHS officials and colleagues to help everyone meet their legal requirements, whilst upholding and maintaining general occupational health and safety standards and practices. 

• A bachelor’s degree (NQF Level 7) in Public Administration / Chartered Secretaries or applicable to the field of governance.
• A minimum of three (3) years’ experience in secretariat work and minute taking.
• A minimum of one (1) year experience in a university environment.

KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:

• Computer literate w.r.t. MS Office, internet and e-mail.
• Report and minute writing skills.
• Meeting administration procedures.
• Basic corporate governance principles.
• Compliance governance principles.

 BEHAVIOURAL COMPETENCIES

• Excellent communication skills.
• Demonstration of language proficiency.
• Work effectively in a team.
• Apply effective time management skills and priorities.
• Effective planning skills.