Senior Administrative Officer P000744
Listing reference: nwu_000993
Listing status: Under Review
Apply by: 24 August 2022
Position summary
Industry: Education & Training
Job category: Admin, Office Support and Services
Location: Vanderbijlpark
Contract: Permanent
Introduction
NORTH-WEST UNIVERSITY
LOCATION: VANDERBIJILPARK
DIVISION: SALA
DEPARTMENT: TIMETABLES AND ASSESSMENT
POSITION NUMBER: P000744
VACANCY: SENIOR ADMINISTRATIVE OFFICER
PEROMNES GRADE: P10
EMPLOYMENT TYPE: PERMANENT
Job description
PURPOSE OF THE POSITION
To assist all collating and compiling of all NWU assessment/examination timetables and lecture timetable as well as assisting the department with any additional assessment and venue related matters.
Key Responsibilities:
1. Compiling of all NWU assessment timetables
Planning and compiling of all NWU assessment timetables including the receiving and implementing of all comments relating to the timetable.
2. Lecturer Timetables
Assist in the compilation of lecture timetables
3. Venue Bookings
Allocation of venues and training of users on venue booking system. Ensuring all venues adhere to assessment protocols
4. Ad Hoc Task
Any other task assigned by Management
Minimum requirements
- Bachelor’s Degree (essential)
- 2 years’ experience in appropriate administrative systems (essential)
- 2 years Knowledge of examination rules, securities, and processes (essential)
Functional & Technical competencies
- In depth knowledge of the VSS System or another system utilised by other tertiary institutions
- Excellent knowledge of timetables and assessment processes in a tertiary environment
- Understand and operate administrative systems very well
- Exceptional planning and report writing skills
- Excellent knowledge of NWU and Higher Health requirements pertaining to assessments and invigilation
- Well versed in utilisation of Microsoft Excel to generate data and interpret data
- Proven ability to work successfully with specialist software within a tertiary environment or similar
- Proactive and meticulous attention to detail to enable problem solving, preventing of potential conflicts or module clashes as well as making fair and rational decisions
- Experience working on a timetable/venue allocation system within a tertiary environment
- Assist with the processing and approval of all academic room booking requests on the NWU IWMS system or something similar
- Provide user support & training to all stakeholders on the NWU IWMS system or something similar within the tertiary environment
Behavioural Competencies:
- Good interpersonal & intercultural skills
- Ability to work under pressure
- Demonstrate language proficiency to function optimally in various multilingual environment for the NWU
- Good problem-solving skills
- Ability to function well as part of team
- Excellent communication skills
- Ability to manage conflicting priorities, coping with varying demands and high levels of activity during peak periods
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Charnel Le Kay Tel: 016 910 3105
Email: Nel.LeKay@nwu.ac.za
CLOSING DATE : 24 August 2022
PLANNED COMMENCEMENT OF DUTIES : 01 September 2022
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
