JUNIOR CLERK V002677
Listing reference: nwu_001075
Listing status: Closed
Apply by: 16 September 2022
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Vanderbijlpark
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY (VANDERBIJLPARK CAMPUS)
DEPARTMENT: FINANCE AND FACILITIES_ PROTECTION SERVICES
VACANCY: JUNIOR CLERK
PEROMNES NUMBER: P15
POSITION NUMBER: V002677
POSITION TYPE: PERMANENT
PURPOSE OF THE POSITION:
To render a sustainable client service through vehicle registration, parking reservations, capture and finalisation of traffic of vehicles on e-Natis as well as handling of traffic notifications.
Job description
Strategic development
· Must adherence of vision, mission, values and code of ethics on daily basis for a unitary, NWU, Protection Services by end of year
· Adherence on standard operation procedures daily
· Attend one mass meeting monthly
· Attend one traffic and access control meeting monthly
Vehicle registration
· Register all vehicles on the SAS system through the completion of applicable documentation daily
· Verify correct applicable parking discs as per colour coding on application form daily
· Issuing of all permits for paraplegics, referrals from section head, temporary disability, and temporary allocated parking at reserved parking areas daily
Parking reservation
- Handle and arrange reservations as requested from the clients daily
- Prepare documentation for protection officer to reserve parking daily
- Arrange for payments per service billing numbers and cash transactions daily
- Capture all relevant information on a excel document for the verification of payments daily
Traffic administration
- Confirm that correct amount of notices issued on a daily basis are handed in on applicable register
- Follow correct procedures/processes through capturing and finalization of notices daily
- Do queries on the SAS system for active or inactive vehicle and person daily
- Capture notices on the SAS system daily
- Capture representations on the SAS system which is handed in by the offenders daily
- Gather information from the SAS system to finalize decision representations daily
- Collecting of staff notices and process through the SAS system when requested
- Tracking of vehicles which are not registered on the SAS system
- TGB logs, eNatis, VSS and SAS system weekly
- Follow correct procedure on filing of notices weekly
General office administration and secretarial services
- Filing of completed documentation
- Ordering of inventory, e.g Applications for parking discs, representations, control forms, etc.
- Correspondence, desk service, internal and external liaison
Personal development and ad hoc instructions
- Completion of ad hoc instructions as determined by head
- Attendance of relevant courses
Minimum requirements
· Grade 12 is essential
· 1 year experience in computer literacy is essential
· 1 year experience in office administration is essential
RECOMMENDATIONS:
· Financial background is desirable
· Knowledge of traffic systems (eNatis, SAS) is desirable
· Traffic regiment is desirable
Functional/Technical Competencies (Knowledge and Skills):
- Computer Literacy (Windows10, MS Word, MS Excel and Email program)
- Must be bilingual -Afrikaans and English
- Office administration skills
- Filing experience
Behavioural Competencies:
- Must be able to carry out assignments and function in a team
- Must be able to lead in certain situations
- Successful liaison with staff, students, and visitors
- Customer service mindset
ENQUIRIES : For application related enquiries contact Ms Janine Da Gama Janine.DaGama@nwu.ac.za
: For job related enquiries contact Mr Joseph Ntlati on 016 910 3900
CLOSING DATE : 16 September 2022
COMMENCEMENT OF DUTIES : As soon as possible
TO APPLY : Please visit our website: www.nwu.ac.za/vacancies
The University subscribes to and applies the principles of the Employment Equity Act and is committed to transformation.
The University reserves the right not to make an appointment. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
