Administrative Officer V000473
Listing reference: nwu_000991
Listing status: Under Review
Apply by: 24 August 2022
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Vanderbijlpark
Contract: Permanent
Introduction
NORTH-WEST UNIVERSITY LOCATION: VANDERBILJPARK CAMPUS DIVISION: SALA DEPARTMENT: TIMETABLES AND ASSESSMENTS POSITION NUMBER: V000473 VACANCY: ADMINISTRATIVE OFFICER REPORTING TO: SECTION HEAD PEROMNES GRADE: P11 EMPLOYMENT TYPE: PERMANENT
Job description
PURPOSE OF THE POSITION
The purpose of this position is for the Administrative officer to assist the department in the planning and coordinating of all official assessments at the Vanderbijlpark Campus including all arrangements pertaining to the invigilation and invigilators payments.
KEY RESPONSIBILITIES
1. Invigilation
- Assist in the planning, coordinating and appointment of invigilators for all official assessments at the NWU.
- Assist with payments of invigilators and all related queries relating thereof.
2. Venue Bookings
- Assist with the allocation of venues for all official assessments and the training of users on the venue booking system. Ensuring all venues adhere to assessment protocols.
3. Assessments
- Liaise with the relevant campus departments responsible for submission of question papers for official assessments on the Vanderbijlpark Campus to ensure that secure and trustworthy assessment processes is followed.
- Assist with the duplication of assessment question papers during the official Mid-Semester Assessment period
4. Ad Hoc Task
- Any other task assigned by Manager
Minimum requirements
- Grade 12.
- Advance Certificate in Administration.
FUNCTIONAL EXPERIENCE
- 2 years’ experience of appropriate administrative systems.
- 2 years knowledge of examination rules, securities, and processes.
FUNCTIONAL & TECHNICAL COMPETENCIES
- In depth knowledge of the VSS System or another system utilised by other tertiary institutions
- Understand and operate administrative systems very well.
- Knowledge of the IWMS venue booking platform or any similar venue booking systems utilized by other tertiary institutions.
- Excellent knowledge of NWU and Higher Health requirements pertaining to assessments and invigilation.
- Well versed in utilisation of Microsoft Excel to generate data and interpret data.
BEHAVIOURAL COMPETENCIES
- Good interpersonal & intercultural skills
- Ability to work under pressure
- Demonstrate language proficiency to function optimally in various multilingual environment for the NWU
- Good problem-solving skills
- Ability to function well as part of team Excellent communication skills
- Ability to be discreet and maintain confidential information
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO : Charnel Le Kay Tel: 016 910 3105
CLOSING DATE : 24 August 2022
PLANNED COMMENCEMENT OF DUTIES : 01 September 2022
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
