SENIOR ADMINISTRATIVE ASSISTANT P001509

Listing reference: nwu_000270
Listing status: Under Review
Apply by: 29 October 2021
Position summary
Industry: Other Sectors & Industries
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
Introduction
NORTH-WEST UNIVERSITY (POTCHEFTSROOM CAMPUS) FACULTY: HEALTH SCIENCES DEPARTMENT: Health Sciences Ethics Office for Research, Training and Support VACANCY: Senior Administrative Assistant PEROMNES NUMBER: 12 POSITION NUMBER: P001509 PERMANENT-FULL TIME Purpose of the position: This position is central to ensuring record and asset management within the HS Ethics Office, which due to the strong legal requirements in place governing research ethics nationally, is a mission critical function. The person will be responsible for acting as personal assistant to the Head of the Ethics Office, facilitating communication between the Ethics office and the larger Faculty of Health Sciences, maintenance of the Ethics Office webpage, maintenance of internal electronic systems as set up within the Ethics Office, handling administration related to financial management, managing the record and asset management systems of the office, advanced formatting of documents, as well as making all travel arrangements necessitated by the functions in the office.
Job description

Functional/Technical competencies (Knowledge and Skills)
·         Knowledge of the university system, faculty functioning, research units and various other functions within the university system
·         Database and record management
·         Computer literacy in MS Office (Word, Excel, PowerPoint, internet and GroupWise)
·         Excellent verbal and written language skills in English and to function in a diverse language environment
 
Behavioural Competencies
·         Ability to work in an environment with high stress and conflict inflicted situations
·         Ability to be innovative and work in a fast changing and dynamic environment
·         Effective time management of a high work load and rapid changes
·         High level of integrity
·         Self-motivated and the ability to take initiative
·         The ability to handle confidential and sensitive information in a responsible manner
 
Recommendations
·         Diploma- Information technology/administrative management
·         Experience in record management
·         Experience as a personal assistant
·         Experience with organisation of national and international travel
·         Experience in interaction with staff and students

Minimum requirements

·       National certificate (matric)
·       2 years’ experience in office administration
·       2 years’ experience in handling of finances
·       2 years’ experience in management of information technology 
 
Responsibilities:
·       Personal assistant to the Head of the Ethics Office
·       Facilitating communication between the Ethics office and the larger Faculty of Health Sciences
·       Webpage manager
·       Support in system development
·       Technical support to the office members
·       Development of complicated documents for the office
·       Financial administration and budgetary planning
·       Record management co-ordinator
·       Asset controller for the Ethics Office
·       Travel and accommodation arrangements for office members and committee members
·       General and specific office administration

 ENQUIRIES                                        : Prof Wayne Towers
 
CLOSING DATE                                 : 29 October 2021
 
COMMENCEMENT OF DUTIES          : 1 January 2022
 
TO APPLY                                          : Please visit our website: www.nwu.ac.za/vacancies
 
The University subscribes to and applies the principles of the Employment Equity Act and is committed to transformation.
The University reserves the right not to make an appointment. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.

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