PERSONAL ASSISTANT N001473
Listing reference: nwu_000885
Listing status: Under Review
Apply by: 15 July 2022
Position summary
Industry: Education & Training
Job category: Education and Training
Location: North West
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: DVC: RESEARCH & INNOVATION
POSITION NUMBER: N001473
VACANCY: PERSONAL ASSISTANT
PEROMNES GRADE: P11
EMPLOYMENT TYPE: PERMANENT APPOINTMENT
PURPOSE OF THE POSITION:
The purpose of this position is to provide high-level support to the Chief Director: Library and Information Service in terms of administration and coordination of meetings, preparation of reports, bookings, and appointments, as well as attending to virtual or physical visitors to the office. The position holder may also train and supervise lower-level administrative staff.
Job description
KEY RESPONSIBILITIES:
1. General office administration
2. Minutes writing
3. Correspondence and records management
4. Finances and budget administration
5. Diary management
6. Liaison with staff, clients, and suppliers
Minimum requirements
· Certificate or Diploma in Secretarial/Administration
RECOMMENDATION:
· Relevant Degree/Diploma in Administration or Communication
· Membership with relevant Association
EXPERIENCE:
· Five (5) years’ operational management experience in a secretarial and/or administrative environment
· Three (3) years’ operational management experience within the education environment
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Have strong organisational skills
· Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
· Ability to plan and work on own initiative and meet tight deadlines
· Presentation skills and attention to detail
· Ability to manage pressure and conflicting demands and prioritise tasks and workload
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Dr Mathew Moyo Tel: 018 299 2814
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Rabs Diratsagae 018 299 4797
CLOSING DATE: 15 July 2022
PLANNED COMMENCEMENT OF DUTIES: AS SOON AS POSSIBLE
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
