Senior Administrative Assistant (3 Positions)

Listing reference: nwu_000832
Listing status: Under Review
Apply by: 1 July 2022
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Gauteng
Contract: Permanent
Introduction
NORTH-WEST UNIVERSITY LOCATION: VANDERBIJILPARK, POTCHEFSTROOM AND MAHIKENG CAMPUS DIVISION: BUSINESS AND ENTERPRISE DEVELOPMENT DEPARTMENT: ACCREDITATION OFFICE POSITION NUMBER: P003112, M001086, V002724 VACANCY: SENIOR ADMINISTRATIVE ASSISTANT (3 POSITIONS) PEROMNES GRADE: P12 EMPLOYMENT TYPE: PERMANENT
Job description

PURPOSE OF THE POSITION
Providing administrative support to the Administration Manager of the accreditation office of the NWU

Key Responsibilities
1.    Administrative Tasks
  • Maintain BED accreditation database, collecting documentation in order to successfully accredit potential Landlords.
  • Add new applications, remove cancelled facilities, and update personal information of Landlords.
  • Confirm banking details of various landlords for correctness.
  • Gather all required documentation and check for correctness.
  • Manage accreditation mailbox to ensure all enquiries are answered in a timely manner and handling complaints in a courteous, professional manner.
  • Assist with data capturing, performing basic reconciliations, and compiling reports.
  • Ensuring the confidentiality and security of files and filing systems

2.    Site Inspections
  • Arrange for visits and inspections of Landlord properties as per application.
  • Provide guidance to ensure all minimum requirements are met.
  • Note all discrepancies and take necessary actions to remedy all problem areas.
  • Exercise control over the loading of information onto database

3. Assisting other offices
  • Assist the Bursary Office
  • Verify information

4.    General Office duties
  • Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
  • Ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies
  • Operating copy equipment, fax machines, printers, or other equipment necessary
  • Other general administrative duties.
  • Ad Hoc Tasks
  • Personal development


Minimum requirements

  • Grade 12 (essential)
  • Drivers Licence (essential)
  • 5 Years’ experience in administrative position (essential)
  • 5 years’ experience in computer competency, Microsoft office (word & excel) (essential)

Functional & Technical competencies
  • A good language proficiency.
  • The ability to form partnerships.
  • Good verbal and written communication skills and basic computer skills in Groupwise and Excel.
  • Ability to work with great attention to detail.
  • People management skills
 
Behavioural Competencies:
  • Should be able to work without supervision and prioritise tasks in changing environment.
  • Should be able to work under pressure and have good time management
  • Should be capable of effective communication (speaking & writing) and practising good judgement.
  • Should be driven, accountable and capable of good client service.

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
 
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO : Juanita Prinsloo Tel: 0826027706
                                                                                                    Email : 22060758@nwu.ac.za
CLOSING DATE                                                                                : 30 June 2022
PLANNED COMMENCEMENT OF DUTIES                                     : 1 August 2022
 
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
 
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
 
 




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