Senior Administrative Assistant P001457
Listing reference: nwu_000369
Listing status: Closed
Apply by: 3 February 2022
Position summary
Industry: Other Sectors & Industries
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: Market Related
Introduction
NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS)
FACULTY/ DIVISION: HEALTH SCIENCES / OCCUPATIONAL HYGIENE AND HEALTH RESEARCH INITIATIVE
POSITION NUMBER: P001457
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES GRADE: 12
EMPLOYMENT TYPE: PERMANENT
PURPOSE OF THE POSITION
The purpose of the Senior Administrative Assistant in the research focus area, the Occupational Hygiene and Health Research Initiative (OHHRI) is to provide general administrative, financial and research specific support to the Director, researchers and postgraduate students.
Job description
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
Ø Excellent organisational and time-management skills.
Ø Excellent verbal and written communication skills.
Ø Accurate, complete, and timely handling of financial transactions.
Ø Computer literacy.
KEY BEHAVIOURAL COMPETENCIES:
Ø Organised and detail orientated.
Ø Excellent relationship skills.
Ø Ability to work independently as well as part of a team.
Ø Confidentiality and good judgement: project sensitive information, anticipate or recognise problems and make sound decisions.
Ø Ability to learn quickly and be receptive to training.
Minimum requirements
QUALIFICATIONS:
Ø Matric/Grade 12
Ø Advanced certificate/Three year’s diploma in office management/secretariat.
Ø Valid driver’s licence in light motor (code B)
EXPERIENCE/S:
Ø 3 years of advanced experience in general office administration, university structures, procedures and policies.
Ø 3 years of advanced knowledge and experience with Microsoft Office including Word, Excel, PowerPoint and Teams.
Ø 3 years of advanced knowledge and experience with the NWU financial system (Kuali).
Ø 3 years of advanced knowledge and experience in the NWU InfoEd, assets and records management systems.
Ø 3 years of experience in in the NWU postgraduate student’s lifecycle administrative processes.
Ø 3 years of experience in website and social media content management and use thereof.
JOB DESCRIPTION
KEY RESPONSIBILITIES:
1. General office administration
· Schedule meetings, compile agendas, minutes and reports, records management, venue preparation for events, report facilities maintenance, national and international travel arrange events and other ad hoc duties such as courier parcels, correspondence and telephone calls.
2. Financial administration
· Purchase orders, receive goods, payment requests, disbursement vouchers, and service billings, financial enquiries from staff, postgraduate students and suppliers.
3. Research and postgraduate student lifecycle administration
· Compile and update databases, capture research outputs, asset management, ethics record keeping, facilitate calibration of research equipment and instruments, post graduate student progress reports, postgraduate student questionnaire, research codes of conduct, schedule scientific committee meetings, communicate with prospective and current postgraduate students.
4. Website and social media
· Update and maintain entity website and other social media platforms and placement of event advertisements.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: PROF JL (JOHAN) DU PLESSIS at 018 299 2434
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: NONKI MOTSAPI at 018 285 2860
CLOSING DATE: 03 FEBRUARY 2021
PLANNED COMMENCEMENT OF DUTIES: AS SOON AS POSSIBLE
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
