Senior Administrative Assistant
Listing reference: nwu_000886
Listing status: Closed
Apply by: 21 July 2022
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Fixed Term Contract
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
Introduction
NORTH-WEST UNIVERSITY POTCHEFSTROOM
SALA OPERATIONS – HIGHER DEGREE ADMINISTRATION
VACANCY: SENIOR ADMINISTRATIVE ASSISTANT
PEROMNES: 12
EMPLOYMENT TYPE: 5 MONTH FIXED TERM CONTRACT APPOINTMENT WITHOUT BENEFITS
Job description
Purpose of the position:
General academic administration in the Higher Degrees office such as regarding the processing of honorarium claims of an external examiner. Processes include sorting batching, listing, and capturing claims, as well as responding to enquiries and other monitoring aspects related to the process.
JOB DESCRIPTION
KEY RESPONSIBILITIES:
1. General inquiries
- To respond to all enquiries submitted about Honorarium claims from faculties, examiners, and HDA Staff
2. Claim forms processes
- To ensure completeness of forms received from examiners.
- To list on an excel database, batch, and file in the correct spaces on the shared drive, all claims received.
- To capture all honorarium and claims against P&C deadlines
- To monitor payments and contracts loaded on the system
- To control and check from data non-payments of claims
3. Ad hoc tasks
- As delegated by Coordinators or management of SALA
Minimum requirements
- Matric/Grade 12
- 1 Year experience in computer literacy, email correspondence, and telephone etiquette
- 2 Years’ experience in general office and administrative tasks
ADDITIONAL REQUIREMENTS:
- Knowledge of NWU systems
- Appropriate knowledge of processes for M and Ph.D. degrees administration and examination processes
- Degree/Certificate or Diploma in any field
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Ability to plan, organise and prioritize daily tasks.
- Ability to learn and implement new systems and processes
- Student system, GroupWise, and Microsoft Office software.
- Ability to deal with clients in a professional manner.
- Ability to communicate verbally and in writing in a professional manner with all levels of NWU staff and with students.
- Appropriate knowledge of English and terminology used in the university environment.
KEY BEHAVIOURAL COMPETENCIES:
- Ability to capture data correctly and work at a good pace.
- Ability to stay calm and professional.
- Ability to manage time effectively.
- Ability to take the lead to complete tasks when required.
- Ability to function in a team.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Ms ME Ackerman 018 2994043
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Melissa Freeman 018 299 4811
CLOSING DATE: 20 July 2022
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment in its sole discretion. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
