·         The Chief Administrative Officer position provides professional administrative support to the Director of the South African Centre for Digital Language Resources (SADiLaR) in all external an internal engagement with efficiency and professionalism in national and international stakeholders

·         SADiLaR is a national research infrastructure hosted by the North-West University, supported by Department of Science and Innovation as part of the South African Research Infrastructure Roadmap. SADiLaR initiates and coordinates dedicated projects being executed by the Centre itself, as well as by the Nodes comprising the University of Pretoria, University of South Africa, the Next Generation Enterprises, and Institutions Cluster, CSIR, CTexT as well as a partnership (ICELDA) of four South African universities as well as the Child Language node at Stellenbosch University. Read more at www.sadilar.org

·         Tertiary qualification in relation to secretarial and/ or administrative skills and/ or project or general management

·         1 years’ experience in project management skills and the ability to manage various projects simultaneously

·         4 years’ experience in a secretarial, administrative, or allied environment at a senior level

·         2 years’ experience within the tertiary education environment

·         2 years’ experience in excellent writing and communication skills

·         Computer literacy: MS Office (Word, Excel, PowerPoint, etc.)

·         Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures

·         Knowledge of principles and processes for providing customer and personal services, including customer needs assessment and appropriate responses

·         Ability to operate independently within delegated authorities.

·         Ability to maintain effective relationships with clients and stakeholders.

·         A team-player attitude with positive social and interpersonal skills.

·         Being proactive and taking initiative

·         Good planning skills.

·         Organisation skills and capability to prioritise and execute tasks

·         Understand and interpret work related documents

·         Flexibility and adaptability

 

·         Listening skills and conducting professional interpersonal relationships with colleagues and clients

·         Discretion, trustworthiness, and confidentiality

·         Ability to work well under pressure and meet deadlines

·         Accuracy and attention to detail

·         Ability to work independently and as part of a team

·         Diversity awareness and competence

·         Excellent oral and written communication skills in one or more languages other than English

·         Language proficiency to function optimally in the various multilingual environments of the SADiLaR

 

1.    Personal Administration:

2.    Diary management:

·         Updating calendar and ensuring a constant workable schedule for the Executive Director

·         Perform telephonic, paper, and electronic appointments bookings and parking arrangements

·         Plan, organise, remind, coordinate internal and external meetings and workshops

·         Arrange internal and external visits of the Executive Director and other staff inclusive of travel, accommodation, and other logistical matters

3.    General Office Administration:

4.    Correspondence and project reporting:

·         Maintain office systems, including data management and filing in line with SADiLaR’s internal processes

·         Compose and edit letters, reports, and other correspondence for the Executive Director

·         Distribute relevant documentation and internal and external correspondence from the office

·         Process replies on own initiative or from Executive Director’s dictation or notes

·         Manage and oversee all engagements and completion of subsequent action items

·         Attend meetings as required by the Executive Director and compile action items, minutes, and agendas

·         Compile monthly engagement reports that comprise of deviations in respect of project schedules and budgets, that highlight potential risks in collaboration with Operations Director as required for the Executive director

·         Evaluate, screen and deal with telephone and office inquiries and queries, providing feedback and assistance, allowing the Executive Director to concentrate on strategic matters

·         Support programme creation and provide a progress report in collaboration with Operations Director and Executive Director

5.    Risk management and reporting:

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.