SENIOR FLEET ASSISTANT N001182
Listing reference: nwu_000299
Listing status: Closed
Apply by: 20 November 2021
Position summary
Industry: Education & Training
Job category: University and Academy
Location: Mafikeng - Capital City
Contract: Permanent
Remuneration: Market Related
About our company
NWU
Introduction
NORTH-WEST UNIVERSITY MAHIKENG
FACULTY/ DIVISION: Business Enterprise & Development
POSITION NUMBER: N001182
VACANCY: 1
PEROMNES GRADE: P 12
EMPLOYMENT TYPE: PERMANENT
Job description
KEY RESPONSIBILITIES: JOB DESCRIPTION
1. Vehicle Renting & Client Service
- Handle, process, monitor, Issue & check Vehicle Bookings, keys, driver’s licenses, departure & return times of Fleet Vehicles. Provide 24-hour assistance. Knowledge of range of NWU Fleet Vehicles
2. Control & Administration of Official NWU Fleet Vehicles (Pool & Departmental)
- Inspect vehicles for any damages. Manage that services & repairs are done, to be in line with National Road Traffic rules & Regulations. Annual Vehicle licence renewals (Proxy). Handel Insurance Claims. Compile Monthly vehicle reports. Manage Finalisation of Traffic Fines. Manage & control of Fuel / maintenance cards. Compile & Issue cross border letters for official Vehicle use. Filling. Engage, Assist & Support Departments with regards to the utilization of Department vehicles.
3. General Financial Administration
- Check, calculate & finalize route slips on KFS & booking system. Finalization of all Invoices. Reconcile monthly fuel & maintenance bill. Create Journal corrections
4. Liaison
- Internal & External client service, & support - professional & friendly.
5. Personal Development
- OHS Safety around work area (understanding that Safety comes first)
6. OHS
- OHS Safety in & around work environment.
7. Ad Hoc Assignments
- Completing, willingness & execution of direct & additional assignments from direct Line Manager
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· Knowledge on Traffic rules, regulations & Road Safety
· Knowledge on Fleet – Type of Vehicles
· Knowledge – Fuel – Understand difference between Petrol & Diesel
· Understanding the usage of Fleet Cards (Fuel & Maintenance)
· Understanding, to determine & Report any problems & defaults on vehicles
· Computer Skills – Knowledge of Excel & Word for Reporting purposes
KEY BEHAVIOURAL COMPETENCIES:
· Own Initiative
· Work independently and positive quick decision making
· Good & friendly communications skills
· Good client services
Minimum requirements
· Grade 12 12 is essential
· Driver’s licence is essential
· Administrative Diploma is desirable
EXPERIENCE:
· Atleast 4 years Knowledge of Fleet is essential
· 3 years’ Administrative experience is essential
· Experience in payment of Invoices of Vendors & Contractors is desirable
· Knowledge of Financial systems such as Kuali (KFS) & Oracle is desirable
· Computer Skills (Excel & Word) is essential
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: A van Tonder 018 2992735
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Zizipho Hlathi 018 389 2154
CLOSING DATE: 19 November 2021
PLANNED COMMENCEMENT OF DUTIES: 01 January 2022
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
