To provide administrative support for Student Academic and Development and Support (SADS) programmes on the Potchefstroom Campus working with 3 Senior Student Advisors on student support programmes. Liaise with other stakeholders to access reports/ information for the various processes. The various projects within student support needs a full-time administrator to provide support with the day-to-day operations.

 

1. Administrative duties and support

• Perform admin duties as assigned by the Senior Academic Advisor and other Advisors in connection with the different   SADS programmes.

• Provide support in a variety of administrative activities.

• Reception of guests.

• Organising general administration such as data capturing, photocopying, scanning systems and filing.

• Support and oversee the up-keeping and readiness of meeting venues and report back on maintenance requirements, and cleanliness of the venues.

• Attend to incoming calls and daily enquiries in regard to the programs.

• Sending out invitations and reminders for meetings and handling all administrative tasks in this regard

• Maintaining a comprehensive up to date list (from P&C) of all newly appointed students’ assistants.

• Organisation and assisting duties.

• General administration of documentation.

• Assisting in arranging meetings and internal conferences.

• Assisting in arranging bookings and other logistics for workshops.

• Ad Hoc requests.

 

 

• Computer literacy enhancement (Excel), extensive exposure to data capturing and development of graphs.

• Functions of the Kuali financial system (KFS).

 

 

• As required by the project leader from time to time.

 

 

• Grade 12.

• Certificate or Diploma in Administration related field.

• 2 Years’ experience working in an office environment.

 

 

• Knowledge of word processing, and keyboard skills.

• Computer literacy (MS Office – especially Excel and MS Teams).

• Working knowledge of ICT applications (internet, email, electronic learning environments.

• Expertise with regard to administration, data collection and processing, as well as reporting.

• Demonstration of language proficiency in order to function optimally in the various multilingual environments of the NWU.

 

• The ability to function effectively under pressure.

• Excellent communication skills (verbal and written, as well as good listening skills).

• Excellent interpersonal relations and a positive client-service orientation.

• Demonstration of language proficiency in order to function optimally in the various multilingual environments of the NWU.

 

TOTAL REMUNERATION PACKAGE: Market related

CLOSING DATE: 8 April 2022