Administrative Assitant (N000784) - Re-advert
Listing reference: nwu_000847
Listing status: Closed
Apply by: 30 June 2022
Position summary
Industry: Education & Training
Job category: Administration
Location: Potchefstroom
Contract: Permanent
Remuneration: The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
About our company
NWU
Introduction
PURPOSE OF THE POSITION:
Administrative assistant within the SALA environment.
Job description
JOB DESCRIPTION
KEY RESPONSIBILITIES:
1. Applications:
· Receive applications
· External centre visits to receive applications
· Capturing of applications
· Checking of documents
· Provisional acceptance
· Escalating applications to Programme leader for approval
2. Registrations:
· Printing of registration forms
· Sending of registration forms to students
· Receiving and checking registration forms received
· Send forms to finances to open account
· Linking of modules
· Linking of centres
· Registrations – Capturing of modules and centres
· Print proof of registrations
3. Student Records:
· Centre amendments
· Cancelations and freeze of studies
· Amendments of modules
· Module recognitions
· Capturing of senate decisions
· Curriculum control
· Sending of warning letters
· Terminations
4. Student Inquiries:
· Telephonic inquiries via inbound calls
· Email inquiries via inbound emails
· Solving issues and inquiries
· Academic record, application, registration, proof of registration, finance inquiries
· Sending of relevant forms
· Assisting students with all inquiries
· Give quick and friendly feedback
· Accurate and thorough responses to students
5. Filing:
· Filing of files
· Control of files and handing over to finances
· Filing documents
6. Assisting other offices:
· Assist other offices in need
· Verifying assignments
· Assisting with help desk
· eFundi assistance
Minimum requirements
MINIMUM REQUIREMENTS:
· Matric (Grade 12)
· 1 year experience in administration, client services, computer literacy
· 1 year knowledge of university systems like VSS
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
· University systems like Varsite and Groupwise
· Liaise with students
· MS Office (Word, Excel and PowerPoint)
· Ability to work with numbers and inquiries
· Ability to plan and problem solving is essential Ability to organise and operate confidential
KEY BEHAVIOURAL COMPETENCIES:
· Ability to work under pressure, independent, in teams and work while being supervised.
· Demonstrate language abilities and should be bilingual.
· Good people skills, communication skills and a positive client service attitude
· Computer literate in MS Office (Word, Excel, PowerPoint) VSS and Groupwise.
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: DR A KOK: 018 299 2157
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms Goitsemang Ntsoelengoe: Goitsemang.Ntsoelengoe@nwu.ac.za
CLOSING DATE: 29 June 2022
PLANNED COMMENCEMENT OF DUTIES: As soon as possible
Kindly take note: applications must be submitted online through the official nwu vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
