MANAGER: OFFICE OF THE DEPUTY VICE-CHANCELLOR
Listing reference: nwu_000545
Listing status: Closed
Apply by: 16 March 2022
Position summary
Industry: Education & Training
Job category: Office Management
Location: Mafikeng - Capital City
Contract: Fixed Term Contract
Introduction
NORTH-WEST UNIVERSITY MAHIKENG CAMPUS
FACULTY/ DIVISION: OFFICE OF THE DEPUTY VICE-CHANCELLOR (DVC)
POSITION NUMBER: M000904
POSITION NAME: MANAGER: OFFICE OF THE DEPUTY VICE-CHANCELLOR
VACANCY: 1
PEROMNES GRADE: 8
EMPLOYMENT TYPE: FIXED-TERM (3 YEARS)
Job description
- To provide high-level executive, administrative, and logistical support to the Deputy Vice-Chancellor and the office to ensure efficiency, professionalism, and including transformation, diversity, and inclusivity.
Minimum requirements
- Relevant Bachelor’s Degree that is related to the key responsibility areas, equivalent to NQF level 7
- Master of Business Administration (MBA) on NQF level 9
- 5 year’s functional experience in Higher Education Institution is essential
- A valid driver’s license
KEY FUNCTIONAL/ TECHNICAL COMPETENCIES:
- Knowledge of organisational structure and functioning; protocol
- Knowledge of administrative and clerical procedures and systems such as word processing, compiling statistics and reports, managing and records, designing forms, and other office procedures
- Knowledge of principles and processes for providing customer and personal services, including customer, needs assessment and appropriate responses
- Knowledge of organisational structure and functioning
KEY RESPONSIBILITIES: JOB DESCRIPTION
1. Community Engagement & Stakeholder Management
- Arrange internal and external visits of superior and other staff inclusive of travel, accommodation, and other logistical matters, manage protocol
- Plan, organise and coordinate internal and external meetings, events, and workshops
- Assist and coordinate CE activities
- Liaise with external stakeholders, facilitate and establish CE forums
- Manage agreements with government departments
- Initiate and facilitate CE projects, agreements, etc
- Coordinating various CE initiatives
- Compile reports and statistics regarding external interdependencies at local ad provincial levels for meetings; community reports
2. Support DVC regarding assigned functions and campus operations
- Organising, securing sponsors,
- Coordinate and assist with SCC
- Coordinate donation requests
- Facilitate campus liaison with internal stakeholders
- Compile campus reports
3. Environmental management and impact on societies
- Establish portfolio
- Compile reports and statistics regarding environmental impact
- Facilitate guidelines and policy adherence
4. Liaison with staff, clients, and suppliers
- Evaluate, screen, and deal with telephone and office inquiries and queries, providing feedback and assistance
- Correctly direct calls and communication to alternative staff
- Compile correspondence, reports, and memoranda
- Format, proofread, and edit correspondence and other documents
- Compute, record, and proofread data and other information, such as records or reports
5. Office Management
- Maintain office efficiency by planning and implementing office systems
- Maintain office service by organising office tools (e.g., databases, market intelligence) operations and processes
- Records Management: Maintain internal processes for retention, protection, retrieval, transfer, and disposal of records
- Participate actively in the planning and execution of office events
- Handle client inquiries and complaints and general problem-solving
6. Finances and budget administration
- Compile project budgets
- Manage project finances ensuring that funds are used efficiently
- Create requisitions, payment control, and control over office/organisation unit’s budget administration in accordance with applicable financial policies, rules, and systems
7. Ad Hoc tasks
- Execute ad hoc tasks as assigned by the Deputy Vice-Chancellor or his delegate to ensure smooth functioning of the office and portfolios
The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.
ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Prof. Sonia Swanepoel 018 389 2007
ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms. Janine Da Gama 018 299 4799
CLOSING DATE: 16 March 2022
PLANNED COMMENCEMENT OF DUTIES: ASAP
Kindly take note: applications must be submitted online through the official NWU vacancy website.
Incomplete applications and those submitted through any other platform will not be considered.
The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan.
The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only.
If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful.
