To ensure effective alignment with the NWU strategy regarding the rendering of undergraduate administrative services to the academic school. This is required across the entire student academic life cycle, including lifecycle phases related to the portfolio of the Registrar (joint reporting to School Director and Faculty Administrator on areas they are jointly responsible for) as well as life cycle phases related to the portfolio of the DVC: T&L (reporting to the School Director and then Executive Dean).

RESPONSIBILITIES:

·       Handle or appropriately direct enquiries of (prospective and current) undergraduate students

·     Organise the student files at School level (electronic or hard files) to contain all relevant information (application forms, other information such as correspondence, students' medical certificates)

·       Ensuring compliance of undergraduate students to requirements and the relevant A Rules and F Rules (Yearbook)

·       Liaise at School level with the relevant Faculty and campus offices and with the School Director, Undergraduate Program Managers, academic staff, and external examiners with regard to the implementation of all relevant policies and procedures

·       Liaise with the relevant campus departments responsible for assessment administration as well as the School Director, Undergraduate Program Manager and academic staff

·       Liaise between the persons responsible for the Faculty’s timetable, academic staff and students

·       Manage deadlines and responsibilities for the timeous submission of all assessment papers and the capturing of student marks on the VSS system

 

·       Manage all administrative activities at School level including the following activities:

 Final year student administration, including logistics and stakeholder liaison pertaining to final year projects

·       Book lecture halls for classes and extraordinary examinations

·       Communicate with external examiners/ moderators

 

·       Perform administrative activities for the School related to accreditation by the Engineering Council of South Africa including:

 

·       Meeting and minute administration for the School’s staff meetings

·       Diary management of the Director including arrangements for travelling and accommodation

·       Maintain staff records and files and schedule task agreements and performance reviews

 

·       Maintenance and safekeeping of the Occupational Health and Safety Files of the School in collaboration with the OHS co-ordinator of the Faculty

·       Report faults and follow up

·       Manage access control (keys)

 

·       Responsible for the completion of ad hoc tasks as requested from time to time by the School Director

·       Matric plus advanced certificate (essential)

·       Post-school qualification (desirable)

·       Adequate knowledge of the undergraduate education sector (3 years’ experience).

 

·       Proven operational knowledge of the management and operations of general academic administration at a higher education level (desirable).

·       Excellent writing and oral communication skills.

·       Demonstration of language proficiency in order to function optimally in the various multilingual environments of the NWU.

·       High level of integrity and dependability with a strong sense of urgency and results orientation.

The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines.

ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO:  Dr T. Hattingh on 018  285 2726

ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO:  Fadilha Minty on 018 299 4811